Fonds I002 - Public Relations Department fonds

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Title and statement of responsibility area

Title proper

Public Relations Department fonds

General material designation

  • Textual record
  • Graphic material
  • Moving images
  • Sound recording

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Level of description

Fonds

Reference code

I002

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

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Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1963 - 2001 (Creation)
    Creator
    Concordia University. Public Relations Department

Physical description area

Physical description

18.3 m of textual records
ca. 6,000 photographs
131 compact cassettes
89 videocassettes
a few objects.

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Archival description area

Name of creator

(1974 - 2001)

Administrative history

From 1974 to 2001, the Public Relations Department worked to promote an identity for Concordia University which reflected its academic mission and values and developed a solid base of support in the community. To achieve its goals, Public Relations (PR) undertook communication activities which promoted the University in the media, managed media relations and advised within Concordia those who wished to organize events or obtain media coverage of their activities. Public Relations also answered inquiries from the media and served as a liaison with the appropriate faculties or University spokespersons.

Established in the wake of the Loyola College and Sir George Williams University merger in September 1974, the Concordia PR Department - called Information Office until September 1979 - initiated its activities on the basis of the former Sir George Williams University Information Office and Loyola College Public Relations and Information Office. The Department directly reported to Michael Sheldon, Assistant to the University Principal. The PR premises on both campuses were maintained until the beginning of the 1980s, when the Loyola campus PR office was closed. During the first years, the relations between the two campus offices were sometimes difficult. In February 1976, both respective Senior Information Officers positions were abolished and David Allnutt (former Loyola News editor in 1969-1970) was appointed Director of Information in April 1977. During his mandate at Concordia, he co-founded in 1983 the Corporate Higher Education Forum to promote dialogue between the universities and the private sector. Following his departure, Ken Whittingham (Loyola BA ’71 and former Loyola News Editor) who had been working at Concordia since 1982, was named Public Relations Interim Director, and Director in 1987. He kept this position until 1996 when Laurie Zack became the new Public Relations Director.

The Public Relations Department maintained regular contact with local and national media through regular news releases about Concordia academic, social and cultural events. It also maintained direct contact with Faculty, Administration, Students and Alumni mainly through internal information bulletins, and with publications like Transcripts. First issued in September 1974, Transcripts was the first Concordia-wide publication. It was replaced the following year by FYI and in 1977, by The Thursday Report, a weekly tabloid newspaper distributed during the academic year. This newspaper was also distributed locally and nationally to the media, government, corporate and academic representatives and was issued by Concordia until 2005. The Concordia University Magazine, a publication for alumni and friends of the University, began also in 1977 and remained the responsibility of Public Relations until it was transferred to Alumni Affairs, in 1985. It is also in 1977 that the SGW Campus Information Office produced An Illustrated Companion History of Sir George Williams University.

Public Relations provided expertise and support for designated projects, special lecture series, awards and convocation ceremonies and other University-wide interest events. It served also as the secretariat for various committees, including the Stone-Consolidated Lecture Series Committee and the Board of Governors Communications and Graduation Ceremonies Committees.

At end of 2001, the functions of Public Relations were divided between Public Affairs and Internal Relations and Communications.

Custodial history

Scope and content

The fonds documents the Public Relations efforts to establish effective communication services for the first 27 years of Concordia. It mainly consists of documentation on academic, social and cultural events (e.g. convocations, lectures, award ceremonies) and on various administrative and academic matters. The fonds also includes some records from the Sir George Williams University Information Office.

The fonds mainly includes press releases, information bulletins, media coverage records, information files on University people and events; correspondence, addresses and speeches, promotional materials, and general administrative records. It also includes some sound recordings and moving images as well as a large amount of photographs.

The fonds is organized into the following series:

I002/4120 Governing Bodies Committees
I002/4130 Organizational Charts and Mandates
I002/4210 University Policies and Procedures
I002/5110 Planning
I002/5112 Reports, Studies and Analysis
I002/5113 Statistics
I002/5160 University Events
I002/5160A Conference, Seminars and Lectures
I002/5160B Convocations
I002/5160C Homecoming
I002/5160D Memorial Golf Tournaments
I002/5160E Scholarships, Awards and Prizes
I002/5160F Shuffles
I002/5160G Special Events
I002/5170 External Relations
I002/5171 Conference and Seminars External
I002/5410 Internal News and Announcements
I002/5420 Media Relations
I002/5430 Media Coverage
I002/5450 Concordia University Publications
I002/6430 Pension Plans
I002/7110 Funding and Investments
I002/7210 Official Budgets
I002/8110 Space Management
I002/9211 Historical Evolution
I002/9211A Buildings and Properties
I002/9211B Concordia History
I002/9211C Correspondence
I002/9211D People
I002/9211E Student Life
I002/9211F Units and Programs
I002/9211G Various topics
I002/9211H Audio visual documents
I002/9211I Photographs
I002/9500 Sport Activities

Notes area

Physical condition

Immediate source of acquisition

The documents were transferred to the Concordia University Records Management and Archives by Public Relations in 1989, 1992-2001; by Public Affairs and Government Relations in 2003; by Media Relations in 2006 and 2008; and by University Communication Services in 2009.

Arrangement

The documents have been arranged in accordance to the University Records Classification and Retention Plan (RCRP), by the Records Management and Archives Department.

Language of material

  • English

Script of material

Language and script note

Most of the material is in English. Some documents are in French.

Location of originals

Availability of other formats

Restrictions on access

There are no restrictions on access.

Terms governing use, reproduction, and publication

Finding aids

Box listings available. For moving images and sound recordings, see the AV Document Database (I0002).

Associated materials

Accruals

No further accruals expected.

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