Fonds I002.1 - Public Relations and Information Office fonds

Fencing Judo Karate Yoga Modern Rhythmic Gymnastics Modern Rhythmic Gymnastics Aikido 1974 Table Hockey Championship Mike Ettinger and Bob Delaney Contestants in 1974 Table Hockey Championship 1974 Table Hockey Championship 1974 Table Hockey Championship Loyola - USSR Physical Education Agreement Loyola - USSR Physical Education Agreement Mentally Retarded Children Program Mentally Retarded Children Program Mentally Retarded Children Program Mentally Retarded Children Program Anne Heggtveit Hamilton at a Press Conference Anne Heggtveit Hamilton at a Press Conference Anne Heggtveit Hamilton at a Press Conference Anne Heggtveit Hamilton at a Press Conference Anne Heggtveit Hamilton at a Press Conference Father Patrick G. Malone Presenting a Trophy Administration Building at Loyola College
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Title and statement of responsibility area

Title proper

Public Relations and Information Office fonds

General material designation

  • Textual record
  • Graphic material

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Level of description

Fonds

Reference code

I002.1

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Edition statement

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1956 - 1975 (Creation)
    Creator
    Loyola College. Public Relations and Information Office

Physical description area

Physical description

4.8 m of textual records
ca. 1,200 photographs

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Archival description area

Name of creator

(1968 - 1974)

Administrative history

The growth of Loyola in the 1950’s created demands for the development of effective internal and external communications for the College community. Publicity and public relations functions were first initiated by the Office of the President with part-time employees and the use of external agencies and consultants. In the fall of 1963, these functions started to be carried out by the newly established Office of Development (Stirling Dorrance, director). With the hiring of full-time public relations officers, an office emerged by the end of the decade, and it served the College’s various information, publicity and public relations needs on a continuing and systematic basis. In May 1968, the Public Relations Office – first called Public Information Office -, under the direction of Nora Cassidy Frood, was separated from the Office of Development and started reporting to the Office of the President.

In June the Events Coordination Centre under the Public Relations Office was created and Les Price was hired as Events Coordinator. The aim of this centre was to centralize the requests for physical facilities and services and provide a central source of organization about Loyola events and activities.

The Public Relations Office maintained regular contact with all media (press, radio, TV) – both local and national – through regular press releases about academic, social and cultural events on campus. It also maintained direct contact with Faculty, Administration, Students and Alumni mainly through internal information bulletins, and with publications like Loyola in Action which ran only a few years (1967-1969) and The Happening, which started as a calendar of events in 1967 and became a bigger publication in 1971 with stories regarding the Loyola Community. It lasted until 1974. The Public Relations Office was involved in the planning of special Loyola events, such as convocations, official openings of buildings, receptions for cultural or social activities on campus. The office was also responsible for the production of publications for internal and external use, such as the internal telephone directory, special events programs and the President’s Report. In September 1970, as a result of an administrative reorganization, the Public Relations Office moved back under the responsibility of the Office of Development Office, and changed its name to Information Services. In 1971, Angela Burke became the new Public Relations Director and the office was then called Public Relations and Information Office, a name it kept until the merger of Loyola College with Sir George Williams University in 1974. It then became the Concordia Public Relations Office at Loyola Campus for the following years.

Custodial history

Scope and content

The fonds documents the Public Relations and Information Office’s efforts to establish effective communication services for Loyola College in the 1960s until the merger with Sir George Williams University in 1974. It mainly consists of documentation on academic, social and cultural events (e.g. convocations, conferences, theatre presentations) and on various administrative and academic matters (e.g. quest for a University charter, capital campaign, curriculum). The records of the Event Coordination Centre (series I002.1/19) provide information on the use of the college facilities for the organization of events, such as those held at the F.C. Smith Auditorium.

The fonds mainly includes correspondence, reports, information bulletins and press releases, promotional materials, addresses and speeches, and general administrative records. It also includes a large amount of photographs made by external agencies or by the Loyola College part time photographer, Paul Hrasko.

The fonds is organized into the following series:

I002.1/1. Budget
I002.1/2. Buildings & Properties
I002.1/3. Committees
I002.1/4. Conferences, Seminars & Special activities
I002.1/4.1. Conferences & Symposiums
I002.1/4.2. Special Activities
I002.1/4.3. Theatre
I002.1/4.4. Visiting Lecturers
I002.1/5. Curriculum & Programs
I002.1/6. Financing
I002.1/7. Legal Affairs & Contracts
I002.1/8. Publications
I002.1/9. Publicity & Public Relations
I002.1/10. Relations/Services - External
I002.1/11. Relations/Services - Internal
I002.1/12. Scholarships, Awards & Prizes
I002.1/13. Sports Activities
I002.1/14. Staff: General
I002.1/15. Staff: Teaching
I002.1/16. Statistics
I002.1/17. Student Life
I002.1/18. University, Organization, Policy & Planning
I002.1/19. Event Coordination Centre
I002.1/20. Photographs

Notes area

Physical condition

Some documents were water-damaged in a 1982 fire in the Archives. The ink on some of them has faded and/or is smudged.

Immediate source of acquisition

The documents were transferred to the Archives by the Concordia Public Relations Office on the Loyola Campus in 1974, 1975, 1977, 1978, and 1980.

Arrangement

Language of material

  • English

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Most of the material is in English. Some documents are in French.

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There are no restrictions on access.

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