Fonds I176 - Office of the Vice-President, Administration fonds

Title and statement of responsibility area

Title proper

Office of the Vice-President, Administration fonds

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  • Textual record

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Fonds

Reference code

I176

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1857-1975, predominant 1962-1974 (Creation)
    Creator
    Loyola College. Office of the Vice-President, Administration

Physical description area

Physical description

9.6 m. of textual records

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Archival description area

Name of creator

(1968 - 1974)

Administrative history

The position of Vice-President, Administration at Loyola was established in 1968, along with the position of Vice-President, Academic. Under the authority of the President, the Vice-President, Administration was responsible for overseeing activities pertaining to financial control, data processing, personnel, purchasing, physical resources and ancillary services, as well as non-academic organization, policy and planning. Albert James Ferrari was appointed Vice-President, Administration after being the first Loyola Comptroller from 1961 to 1968. He stayed in office until the merger of Loyola with Sir George Williams University in 1974 to form Concordia University.

Name of creator

(1896-1974)

Administrative history

Loyola College of Montreal opened in 1896, as an English-language branch of the francophone Jesuit classical college Collège Ste-Marie. Loyola College was officially incorporated by an Act of the Quebec Legislature on February 2, 1899.

The highest administrative officer, the President or Rector was responsible for the operations of Loyola College. He served as Chairman of the Senate and Vice-Chairman of the Board of Governors, and implemented their policies. He was a member ex-officio of all Board committees. The appointment of the President was made by the Provincial Superior of the Upper Canadian (English-Canadian) Province of the Jesuits, following consultation with the College community. The term was normally three years.

The Presidents and Rectors of Loyola College were:

Gregory O'Bryan, S.J., President, August 15, 1896 to July 4, 1899
William Doherty, S.J., President, July 4, 1899 to October 27, 1899
Gregory O'Bryan, S.J., President, October 27, 1899 to June 23, 1901
Arthur E. Jones, S.J., President, June 23, 1901 to August 3, 1904
Adrian D. Turgeon, S.J., Rector, August 3, 1904 to August 7, 1905
Gregory O'Bryan,S.J., Rector, August 7, 1905 to June 6, 1907
Alexander A. Gagnieur, S.J., Rector, August 10, 1907 to May 4, 1913
Thomas McMahon, S.J., Rector, May 4, 1913 to August 5, 1917
Alexander A.Gagnieur, S.J., Rector, August 5, 1917 to March 1, 1918
John Milway Filion, S.J., Rector, March 1, 1918 to July 1, 1918
William H. Hingston, S.J. , Rector, July 1, 1918 to July 31, 1925
Erle Gladstone Bartlett, S.J.. Rector, July 31, 1925 to August 9, 1930
Thomas J. MacMahon, S.J., Rector, August 9, 1930 to July 15, 1935
Hugh C. McCarthy, S.J., Rector, July 15, 1935 to July 11, 1940
Edward M. Brown, S.J., Rector, July 11, 1940 to July 4, 1948
John F. McCaffrey, S.J., Rector, July 4, 1948 to June 17, 1954
Gerald F. Lahey, S.J., Rector, June 17, 1954 to August 15, 1959
Patrick G. Malone, S.J., President, August 15, 1959 to August 16, 1974.

Patrick G. Malone, S.J., was Rector and President of Loyola College, Montreal, during its greatest period of growth and innovation. In August 1959 he was appointed 13th Rector of Loyola College. The college was all-male, with an enrolment of under 800. Two years later the doors of the institution opened to women, and during the next 13 years Malone was the driving force behind an ambitious program of development. Funds were raised for new buildings, additional qualified teaching staff, more sophisticated teaching tools, and greatly expanded curricula. Although Malone was unable to win Loyola an independent university charter, at the time of his resignation in July 1974 the college had an enrolment of 13,000. Following the 1974 merger of Loyola College with Sir George Williams University to form Concordia University, the Office of the President evolved into the Office of the Principal / Rector of Concordia University.

Sources: T. P. Slattery, Loyola and Montreal: A History. Montreal, Palm Publishers, 1962 and Loyola News, 1968,vol. 45, No. 1, p. 19.

Custodial history

The Office of the Vice-President, Administration, inherited the custody of most of the Loyola financial records produced and kept by the Bursar, the Treasurer (called Procurator until 1959), and the Comptroller before 1968. Some records from the Office of the President, dated from the 19th and the first half of the 20th centuries, relating to properties and grants from the Quebec Government, ended up as well under the custody of the Office of the Vice-President, Administration. These last documents had probably been kept in the College vault for safekeeping.

Scope and content

The fonds mainly documents the financial management of Loyola College from the 1920s to 1974. There are also files on properties and physical resources management. The fonds is mainly composed of the records of Mr. Ferrari’s office, as Comptroller (1961-1968) and as Vice-President, Administration (1968-1974), and the records of the Loyola Bursar and Procurator (Treasurer).

The fonds mainly contains general ledgers (1950-1974), financial statements (1916-1974), and various administrative records relating to budget, investment, insurance and payroll. There are also files relating to college properties, such as accounting records for the construction of the Administration building in the 1920s and file copies of annual reports (1898-1929) to Quebec government which give detailed statistical information for the first years of Loyola.

Notes area

Physical condition

Most of the documents deposited in 1975 were stained and water-damaged in a fire in the Archives in 1982. Some of them are extremely fragile.

Immediate source of acquisition

The documents were transferred to Records Management and Archives by the Loyola Campus Assistant to Treasurer in February 1975 and by Concordia’s Office of Treasurer in July and December 1989, and by the Student Accounts at Loyola in 1991.

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Language of material

  • English

Script of material

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The material is mainly in English. Some documents are in French, and a few are in Latin.

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Some files are restricted because they contain personal information. Others have limited access because of their fragility.

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