Fonds I074 - Office of the Vice-Rector, Administration and Finance fonds

Title and statement of responsibility area

Title proper

Office of the Vice-Rector, Administration and Finance fonds

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  • Textual record
  • Graphic material
  • Moving images

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Fonds

Reference code

I074

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1967 - 1974 (Creation)
    Creator
    Sir George Williams University. Office of the Vice-Principal, Administration and Finance
  • 1966-1984 (Creation)
    Creator
    Concordia University. Office of the Vice-Rector, Administration and Finance

Physical description area

Physical description

ca. 7 m of textual records
59 photographs : b&w prints : 25x20.5 cm
37 photographs (a few duplicates) : b&w contact prints (ca. 375 images) : 25x20.5 cm
2 video reels (1 hr., 8 min.) : b&w, IVC 800 ; 1 inch
1 compact cassette

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Archival description area

Name of creator

(1974 - 1984)

Administrative history

The position of Vice-Rector, Administration and Finance was established on August 10, 1973, with the adoption by the Board of Governors of By-Law “D” which established the governing and administrative structure of the coming new university, Concordia University. The new university received its official establishment from the Quebec only a year later, in August 1974. The office was partly in continuity with the former Office of the Vice-Principal, Administration and Finance at Sir George Williams University (SGWU). The Concordia Vice-Rector, Administration and Finance was responsible to the Rector for the general administration of the University and was a member of the Board of Governors. In October 1984 the position of the Vice-Rector, Administration and Finance was divided in two new ones, Vice-rector Services and Vice-Rector, Institutional and Finance, creating two new offices.

Name of creator

(1967 - 1974)

Administrative history

The position of Vice-Principal, Administration and Finance was established at the end of 1966. John Smola was appointed to the position, effective in February 1967.

Custodial history

Some files in the fonds predate the establishment of Concordia University in 1974 which are the records of the Office of the Vice-Principal, Administration and Finance of Sir George Williams University. These records were created by John Smola Vice-Principal, Administration and Finance at SGWU and first Vice-Rector, Administration and Finance at Concordia, from 1974 to 1976.

Scope and content

The fonds documents the activities of the Office of the Vice-Rector at Concordia for the period of 1974 to 1984 and some file document the activities of the Office of the Vice-Principal, Administration and Finance at Sir George Williams University. The latter files include some documents relating to the SGWU Computer Centre incident of 1969. The fonds also includes some files of André-Jean Laprade, Assistant Vice-Rector Relations and Audit.Those files mainly relate to "Groupe de recherche et d’élaboration d’un système d’informatique de gestion universitaire (GRESIGU)," 1968-1975 (A. J. Laprade being the responsible for the « SIGU-Recherche » group). There are also some Stirling Dorrance’s files who was first at Loyola College and then at Concordia, Assistant to the Rector, Development (these files were probably mixed up at some points with the files from the Vice-Rector, Administration and Finance).

The fonds manily consists of reports, correspondence, and some photographs.

Notes area

Physical condition

Some documents were stained and water-damaged in a fire in the Archives in 1982.

Immediate source of acquisition

Most of the documents were transferred in 2010 to Records Management and Archives from a storage area used by the Office of Vice-Rector, Services (Accession 2010-015). Some others were deposited by Graham Martin’s office in 1980 and 2001.

Arrangement

Arrangement in accordance with the Concordia University Records Classification and Retention Plan (RCRP) – 2016 (for most of the files during a preliminary processing done in 2016).

Language of material

  • English

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Restrictions on access

Some files contain personal and confidential information. Access to these files are restricted as required by Quebec Act respecting Access to documents held by public bodies and the Protection of personal information.

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