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YMCA of Montreal Fonds
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YMCA of Montreal Fonds

  • P145
  • Fonds
  • 1851-2004

The fonds documents the mission, structure, senior personnel, administration, programs, activities, facilities, and evolution of the Montreal YMCA (as of 2009, Le Y du Québec) from its founding in 1851 to the late 20th century.

The records document the Montreal YMCA's relationships with a wide range of external bodies, including YMCAs in other Canadian cities and towns, the National Council of YMCAs of Canada, the YMCA movement in North America and the world, and other entities.

The records document Concordia University founding institution Sir George Williams College/University and its precursors in the YMCA's educational programs. In addition, the records document the demographic history of the Montreal region, in particular the English-speaking Protestant community.

The fonds includes materials that were amassed by Harold C. Cross and Murray C. Ross when they were developing their histories of the Montreal Association and the YMCA in Canada, respectively.

The fonds includes materials from the former Metropolitan Montreal YMCA library/documentation centre.

The fonds includes correspondence of YMCA officials and others, board and committee minutes and related records, program and fund-raising publicity, books, newsletters, annual reports, year books, statistical and other reports, demographic studies, lecture notes, photographs, sound recordings on tape and vinyl, videotapes, films and film strips, posters, commemorative T-shirts, badges, trophies and other objects, artwork, blueprints, maps and other items on a variety of material media.

The fonds is arranged according to the following classification plan.

P145/01 Founding documents, constitution, by-laws, histories.
P145/01A Founding documents, constitution, by-laws.
P145/01B Histories.

P145/02 Metropolitan Board of Directors.
P145/02A Directors, presidents.
P145/02B Metropolitan Board and Executive Committee meetings.
P145/02C Nominating Committee.
P145/02D Annual Reports.

P145/03 Annual and Special General Meetings.

P145/04 Professional Staff.
P145/04A Individual senior employed officers.
P145/04B Staff professional development.
P145/04C Training for YMCA secretaryship (Fellowship Plan).
P145/04D Managerial groups.
P145/04D01 Meetings, conferences, administration.
P145/04D02 Publications, studies.

P145/05 Planning, policy, structure.
P145/05A Mission.
P145/05B Organization charts, directories.
P145/05C Organizational review.
P145/05D Policies, procedures.
P145/05D01Manuals.
P145/05D02 Policies.
P145/05D03 Language policy.
P145/05E Planning, surveys.
P145/05E01 1925 Montreal YMCA Population Study.
P145/05E02 1946 Hugg Study.
P145/05E03 1949-1952 Branch Study.
P145/05E04 Guide Lines to the Sixties.
P145/05E05 1964-1969 Planning and Development.
P145/05E06 1969-1970 Planning Process.
P145/05E07 1971 Planning Process Mobilization.
P145/05E08 Development Plan for 1980-1985.
P145/05E09 1984-1987 Strategic Plan.
P145/05E10 1986-1988 Strategic Planning Review.
P145/05E11 1990s surveys.
P145/05E12 Small surveys and planning exercises.
P145/05E13 Proposals for unrealized branches, facilities.
P145/05E14 Source materials.

P145/06 Financial administration.
P145/06A Committees, policies.
P145/06B Budget.
P145/06C Budget control, accounting.
P145/06D Financial statements.
P145/06E Funding.
P145/06F Investments, gifts.
P145/06G Tax-exempt status.
P145/06H Purchasing.

P145/07 Human resources.
P145/07A Personnel committee and personnel management.
P145/07B Employee files.
P145/07C Union affairs.
P145/07D Payroll.
P145/07E Benefits.
P145/07F Volunteers.

P145/08 Communications.
P145/08A Committees.
P145/08B Public relations.
P145/08C Advertising.
P145/08D Publications.
P145/08E Records management.

P145/09 Membership.

P145/10 Programs.
P145/10A Committees, policies.
P145/10B Aquatics.
P145/10C Boys work, boys and girls work, girls work, youth work.
P145/10D Citizenship training.
P145/10E Community development.
P145/10F Community justice.
P145/10G Education.
P145/10G01 Constitutive documents, histories.
P145/10G02 Administration.
P145/10G03 Financial management.
P145/10G04 Communications.
P145/10G05 Buildings, properties.
P145/10G06 Faculty, staff.
P145/10G07 Students, student services, associations.
P145/10G08 Curriculum, programs.
P145/10G09 Research.
P145/10G10 External relations.
P145/10H Employment.
P145/10I Environment.
P145/10J Handicapped persons.
P145/10K Health care.
P145/10L Immigrants, refugees.
P145/10M Industrial Work.
P145/10N International Development.
P145/10O Leadership development.
P145/10P Physical Education.
P145/10Q Pre-school, children.
P145/10R Railroad Work.
P145/10S Religious Work.
P145/10T Seniors.
P145/10U Social recreation.
P145/10V Women.
P145/10W Y's Men, Y's Menettes.

P145/11 Branches, buildings, facilities.
P145/11A Branches and facilities general.
P145/11B YMCA Centre-ville.
P145/11B01 Histories.
P145/11B02 Administration, Board of Management.
P145/11B03 Annual Reports.
P145/11B04 Annual General Meetings.
P145/11B05 Financial administration.
P145/11B06 Planning.
P145/11B07 Human resources administration.
P145/11B08 Communications.
P145/11B09 Facilities, buildings, equipment, supplies.
P145/11B10 Programs.
P145/11C Du Parc/North/International/Fairmount.
P145/11D Lachine/Lachine-Dorval.
P145/11E Pointe St-Charles.
P145/11F Railroad.
P145/11G West Island.
P145/11H Westmount.

P145/12 Camping, outdoor programs.
P145/12A Committees.
P145/12B Kamp Kanawana.
P145/12B01 General administration.
P145/12B02 Financial administration.
P145/12B03 Land, facilities, equipment, supplies.
P145/12B04 Communications.
P145/12B05 Staff, counsellors.
P145/12B06 Campers.
P145/12B07 Program.
P145/12C Camp Otoreke.
P145/12C01 General administration.
P145/12C02 Financial administration.
P145/12C03 Land, facilities, equipment, supplies.
P145/12C04 Communications.
P145/12C05 Staff, counsellors.
P145/12C06 Campers.
P145/12C07 Program.
P145/12D Camp Becsies.
P145/12E Camp Dorval.
P145/12F Camp Weredale.
P145/12G Camp Perrot.
P145/12H Ski lodge.
P145/12I Camp Thunderbird.
P145/12J Wilderness Survival Camp.
P145/12K Les Voyageurs de la Vérendrye.
P145/12L Lac St-Joseph/Camp Jubilee.
P145/12M Day camp.
P145/12N Camping associations.
P145/12N01 American Camping Association.
P145/12N02 Canadian Camping Association.
P145/12N03 Quebec Section, Canadian Camping Association (also known as Quebec Camping Association).
P145/12N04 Quebec Camping Association/Association des camps du Québec.

P145/13 Special events.
P145/13A Visits of dignitaries.
P145/13B Anniversaries.
P145/13C Open house.
P145/13D Memorials, tributes, testimonials, honours.
P145/13E Expo 1967/Canadian centennial.
P145/13F 1976 Montreal Olympic Games.

P145/14 External relations.
P145/14A The World Alliance of YMCAs, World Councils, World Conferences, international visits.
P145/14A01 World Alliance, World Councils, World Conferences.
P145/14A02 International visits.
P145/14B World Service, Foreign Work.
P145/14C International Committee, other North American YMCA organizations.
P145/14D National Council of YMCAs of Canada.
P145/14D01 Constitutive documents.
P145/14D02 Histories.
P145/14D03 Annual Reports.
P145/14D04 Correspondence, reports.
P145/14D05 Meetings of Council, Board, Executive Committee, staff.
P145/14D06 Committee meetings, reports.
P145/14D07 Annual, Special General Meetings.
P145/14D08 National conferences, conventions.
P145/14D09 Policy, planning, surveys.
P145/14D10 Program support.
P145/14D11 Military Work.
P145/14D11a Boer War.
P145/14D11b World War I.
P145/14D11c Interwar period.
P145/14D11d World War II.
P145/14D11e Post-World War II.
P145/14D12 Geneva Park: Couchiching national centre.
P145/14D13 Camp Canada.
P145/14D14 Human resources administration.
P145/14D15 Financial administration.
P145/14D16 Communications, public relations.
P145/14D17 Directories, rosters.
P145/14E Regional YMCA councils, committees.
P145/14F YMCAs of the United Kingdom.
P145/14G YMCAs of the United States.
P145/14H Canadian local YMCAs.
P145/14I YWCA, other organizations.
P145/14J Governments.
P145/14K Churches.

YMCA of Montreal

Histories

The sub-series documents the creation of histories of the Montreal YMCA. It holds research notes, manuscripts, correspondence, and other documents related to Harold C. Cross' book One Hundred years of Service with Youth: The Story of the Montreal Y.M.C.A. 1851-1951, published by the YMCA in 1951.

The sub-series includes timelines and historical sketches, research notes, correspondence, essays, press clippings, books, photographs, and other materials.

Metropolitan Board of Directors

The series documents the Board of Directors of the Metropolitan Montreal YMCA as well as its Executive Committee and Nominating Committee. It includes minutes and other meeting documents, reports, correspondence, photographs, brochures, and biographical records related to Board presidents and members. It includes Metropolitan Montreal YMCA Annual Reports.

It is arranged in the following sub-series:

P145/02A Directors, presidents.
P145/02B Metropolitan Board and Executive Committee meetings.
P145/02C Nominating Committee.
P145/02D Annual Reports.

Directors, presidents

Records in the sub-series document individuals who served as directors and presidents of the Metropolitan Montreal YMCA. It includes correspondence, research notes, speeches, biographical records, obituaries, photographs, speeches, a menu, and other materials.

Annual Reports

The sub-series consists of annual reports issued by the Metropolitan Montreal YMCA and working documents used in their preparation.

Annual and Special General Meetings

The series documents annual general meetings and special general meetings of members of the Metropolitan Montreal YMCA. Minute books include minutes of members' and other regular monthly meetings, meeting notices, clippings of press notices, attendance reply cards, agendas, committee reports, financial reports, audited financial reports, annual reports of activity, and copies of speeches to the general meetings by YMCA presidents and others, including invited keynote speakers.

In addition to official minute books, the sub-series includes materials assembled by YMCA personnel, including minutes and other documents related to the general meetings.

Professional staff

The materials in the series document senior managers of the Montreal YMCA, their training and professional development, and various organizations to which they belonged, such as the Association of Secretaries.

The materials are arranged as follows:

P145/04A Individual senior employed officers.
P145/04B Staff professional development.
P145/04C Training for YMCA secretaryship (Fellowship Plan).
P145/04D Managerial groups.
P145/04D01 Meetings, conferences, administration.
P145/04D02 Publications, studies.

Individual senior employed officers

The series holds documents created or received by senior employed officers of the Metropolitan Montreal YMCA, including correspondence, clippings, articles, photographs, and other materials. Other titles for the position have included general secretary, executive secretary, director general, and president and chief executive officer.

Staff professional development

The sub-series documents programs related to ongoing staff training and the professional development of YMCA executives. It includes reports, articles, correspondence, and program materials.

Managerial groups

The materials in the sub-series document the activities of managerial groups in which executives of the Montreal YMCA have taken part. The records include correspondence, reports, minutes and other meeting documents, as well as various working documents, reports, studies, and publications. The materials are arranged in the following sub-sub-series:

P145/04D01 - Meetings, conferences, administration.
P145/04D02 - Publications and studies.

Meetings, conferences, administration

The records in the sub-sub-series document meetings and conferences of managerial groups in which Montreal YMCA officials took part. It includes meeting notices, reports, agendas, minutes, correspondence, and other materials.

The materials are arranged under the headings Metropolitan Montreal managerial groups; Regional, interprovincial, Canadian groups; Canada-U.S. groups; the World Federation of Associations of Secretaries.

Planning, policy, structure

The series documents the Montreal YMCA's mission statements, philosophy, values, policies, procedures, planning process, and evolving organizational structure. It includes documents related to planning exercises including surveys and other research.

The series includes staff policy and procedure manuals and policy statements on a range of issues and related records; demographic and other studies of client groups; reports, correspondence, minutes, agendas, charts and tables, brochures, maps, and other records.

The series is arranged as follows:

P145/05A Mission.
P145/05B Organization charts, directories.
P145/05C Organizational review.
P145/05D Policies, procedures.
P145/05D01 Manuals.
P145/05D02 Policies.
P145/05D03 Language policy.
P145/05E Planning, surveys.
P145/05E01 1925 Montreal YMCA Population Study.
P145/05E02 1946 Hugg Study.
P145/05E03 1949-1952 Branch Study.
P145/05E04 Guide Lines to the Sixties.
P145/05E05 1964-1969 Planning and Development.
P145/05E06 1969-1970 Planning Process.
P145/05E07 1971 Planning Process Mobilization.
P145/05E08 Development Plan for 1980-1985.
P145/05E09 1984-1987 Strategic Plan.
P145/05E10 1986-1988 Strategic Planning Review.
P145/05E11 1990s surveys.
P145/05E12 Small surveys and planning exercises.
P145/05E13 Proposals for unrealized branches, facilities.
P145/05E14 Source materials.

Mission

The sub-series documents the YMCA's reflection on its mission, mandate, objectives, philosophy, values, and role.

Organization charts, directories

The sub-series consists of documents prepared for internal circulation, including organization charts, rosters and directories of staff, board and committee members, and internal telephone directories.

Organizational review

The sub-series documents the Montreal YMCA's reflection on and evaluation of the effectiveness of its structure for fulfilling its mission.

It includes reports, studies by organizational review committees and other individuals and groups, and related minutes and correspondence.

Policies, procedures

The sub-series documents YMCA policy related to issues that span the whole Association. It also documents YMCA policies regarding matters in the environment in which it operates and on specific issues. The sub-series is arranged in sub-sub-series as follows:

P145/05D01 - Manuals.
P145/05D02 - Policies.
P145/05D03 - Language policy.

Manuals

The sub-sub-series consists of policy and procedure manuals developed by the Montreal YMCA for its staff and volunteers.

Policies

The sub-sub-series documents the activities of the Montreal YMCA's committees mandated primarily to reflect on YMCA policies. The records include studies and statements on general YMCA issues (e.g., use of alcoholic beverages on Y premises) and issues in society at large (e.g., drug use, refugee settlement).

Language policy

The sub-sub-series documents the Montreal YMCA's reflection and action regarding its language of operation and its promotion of French-language services.

Planning, surveys

The materials in the sub-series document the Association's surveys and planning, and witness to the demographic evolution of Greater Montreal.

The sub-series consists of reports; studies; agendas, minutes and other committee documents; speeches and articles; correspondence; questionnaires and sets of completed questionnaires; architectural prospectuses, brochures, illustrations, and sketches; surveyors' reports; construction specifications; and maps, charts, and photographs. The sub-series is arranged as follows:

P145/05E01 - 1925 Montreal YMCA Population Study.
P145/05E02 - 1946 Hugg Study.
P145/05E03 - 1949-1952 Branch Study.
P145/05E04 - Guide Lines to the Sixties.
P145/05E05 - 1964-1969 Planning and Development.
P145/05E06 - 1969-1970 Planning Process.
P145/05E07 - 1971 Planning Process Mobilization.
P145/05E08 - Development Plan for 1980-1985.
P145/05E09 - 1984-1987 Strategic Plan.
P145/05E10 - 1986-1988 Strategic Planning Review.
P145/05E11 - 1990s surveys.
P145/05E12 - Small surveys and planning exercises
P145/05E13 - Proposals for unrealized branches, facilities.
P145/05E14 - Source materials.

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