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Only top-level descriptions Concordia University Records Management and Archives
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Public Relations Department fonds

  • I0002
  • Fonds
  • 1963 - 2001

The fonds documents the Public Relations efforts to establish effective communication services for the first 27 years of Concordia. It mainly consists of documentation on academic, social and cultural events (e.g. convocations, lectures, award ceremonies) and on various administrative and academic matters. The fonds also includes some records from the Sir George Williams University Information Office.

The fonds mainly includes press releases, information bulletins, media coverage records, information files on University people and events; correspondence, addresses and speeches, promotional materials, and general administrative records. It also includes some sound recordings and moving images as well as a large amount of photographs.

The fonds is organized into the following series:

I002/4120 Governing Bodies Committees
I002/4130 Organizational Charts and Mandates
I002/4210 University Policies and Procedures
I002/5110 Planning
I002/5112 Reports, Studies and Analysis
I002/5113 Statistics
I002/5160 University Events
I002/5160A Conference, Seminars and Lectures
I002/5160B Convocations
I002/5160C Homecoming
I002/5160D Memorial Golf Tournaments
I002/5160E Scholarships, Awards and Prizes
I002/5160F Shuffles
I002/5160G Special Events
I002/5170 External Relations
I002/5171 Conference and Seminars External
I002/5410 Internal News and Announcements
I002/5420 Media Relations
I002/5430 Media Coverage
I002/5450 Concordia University Publications
I002/6430 Pension Plans
I002/7110 Funding and Investments
I002/7210 Official Budgets
I002/8110 Space Management
I002/9211 Historical Evolution
I002/9211A Buildings and Properties
I002/9211B Concordia History
I002/9211C Correspondence
I002/9211D People
I002/9211E Student Life
I002/9211F Units and Programs
I002/9211G Various topics
I002/9211H Audio visual documents
I002/9211I Photographs
I002/9500 Sport Activities

Concordia University. Public Relations Department

Public Relations and Information Office fonds

  • I0002.1
  • Fonds
  • 1956 - 1975

The fonds documents the Public Relations and Information Office’s efforts to establish effective communication services for Loyola College in the 1960s until the merger with Sir George Williams University in 1974. It mainly consists of documentation on academic, social and cultural events (e.g. convocations, conferences, theatre presentations) and on various administrative and academic matters (e.g. quest for a University charter, capital campaign, curriculum). The records of the Event Coordination Centre (series I002.1/19) provide information on the use of the college facilities for the organization of events, such as those held at the F.C. Smith Auditorium.

The fonds mainly includes correspondence, reports, information bulletins and press releases, promotional materials, addresses and speeches, and general administrative records. It also includes a large amount of photographs made by external agencies or by the Loyola College part time photographer, Paul Hrasko.

The fonds is organized into the following series:

I002.1/1. Budget
I002.1/2. Buildings & Properties
I002.1/3. Committees
I002.1/4. Conferences, Seminars & Special activities
I002.1/4.1. Conferences & Symposiums
I002.1/4.2. Special Activities
I002.1/4.3. Theatre
I002.1/4.4. Visiting Lecturers
I002.1/5. Curriculum & Programs
I002.1/6. Financing
I002.1/7. Legal Affairs & Contracts
I002.1/8. Publications
I002.1/9. Publicity & Public Relations
I002.1/10. Relations/Services - External
I002.1/11. Relations/Services - Internal
I002.1/12. Scholarships, Awards & Prizes
I002.1/13. Sports Activities
I002.1/14. Staff: General
I002.1/15. Staff: Teaching
I002.1/16. Statistics
I002.1/17. Student Life
I002.1/18. University, Organization, Policy & Planning
I002.1/19. Event Coordination Centre
I002.1/20. Photographs

Loyola College. Public Relations and Information Office

Audio-Visual Department fonds

  • I0006
  • Fonds
  • 1957, 1965-1998

The fonds mainly documents the CIT and Concordia AV Department audio-visual productions and photographs made for the University community. There are also some textual administrative records, mostly composed of the documents of Gary Boyd, AV Assistant Director, Research & Development.

The fonds includes sound recordings (e.g. audio reels, compact cassettes) and moving images (e.g. film reels, video reels, videocassettes). For instance, the fonds contains most of the original audio reels of the SGWU Poetry series recorded for the English department between 1965 and 1974 (see the Concordia SpokenWeb project which uses this material). The fonds also includes photographs made by the AV Photographic section for the University community. This material is mainly composed of faculty and staff portraits and pictures of University events, dated between 1979 and 1994.

Concordia University. Audio-Visual Department

Office of the Principal fonds

  • I0010
  • Fonds
  • [ca. 1924] - 1985

The fonds provides information on the evolution of Sir George Williams University and on the beginning of Concordia University. This fonds is mainly composed Dr. John W. O’Brien’s files as Principal of SGWU until 1974 and as Concordia University’s first Rector until May 1984. There are also some Michael Sheldon's files as Assistant to Principal of SGWU.

The fonds includes such textual records as correspondence, minutes, financial and other reports, clippings, and procedures and policies. It includes photographs, cartographic items, artifacts, and sound recordings. The fonds is divided into the following series:

I010/01 Associations
I010/02 Budget
I010/03 Budget control and accounting
I010/04 Buildings and properties
I010/05 Committees
I010/06 Computer facilities and operations
I010/07 Conferences, seminars, and special activities
I010/08 Cooperation and exchange activities
I010/09 Curriculum and programs
I010/10 Financing
I010/11 General correspondence
I010/12 Insurance
I010/13 Legal affairs and contracts
I010/14 Libraries and documentation centres
I010/15 Publications
I010/16 Publicity and public relations
I010/17 Relations /services, external
I010/18 Relations /services, internal
I010/19 Research activities
I010/20 Scholarships, awards and prizes
I010/21 Staff, general
I010/22 Staff, administrative and support
I010/23 Staff, teaching
I010/24 Statistics
I010/25 Student life
I010/26 Student records
I010/27 Teaching activities
I010/28 University organizations, policy and planning
I010/29 Photographs

Sir George Williams University. Office of the Principal

Computing Services fonds

  • I0026
  • Fonds
  • 1974 - 1996

The fonds provides information on the activities and management of the Computer Centre/Computing Services at Concordia between 1974 and 1996 and during its period at Sir George between 1970 and 1974. There are also some files which document the activities of the Loyola College Computing Centre (1970-1971) and its Data Processing Department (1971-1974). The fonds also includes the research material for the History of Computing Services Project, realized in 1995-1996, which include recorded interviews with employees of the unit and its four directors: Graham Martin, Ivan Fuchs, Jack Fearnley, and John Woodrow.

The fonds mainly consists of reports, correspondence, minutes of meetings, handbooks, computer program files, photographs and videos of employee social events, and sound recordings.

Concordia University. Computing Services

Concordia HIV/AIDS Project collection

  • I0031
  • Collection
  • 1988-2008

The collection documents the Concordia University initiatives regarding HIV/AIDS from the end of the 1980s. It consists of records produced by the Concordia HIV/AIDS Project, instructors of the HIV/AIDS courses, and the Office of the Rector.

The fonds mainly includes committee meetings, reports, programs, press clippings, course packs, sponsorship kits and posters.

The fonds is organized into the following series and sub-series:
I0031/1330. – Teaching Activities
I0031/1330A. – AIDS/HIV: Cultural, Social, and Scientific Aspects of the Pandemic Course
I0031/1330B. – HIV/AIDS: An Interdisciplinary Introduction Course
I0031/1340. – Training and Practicums-Management
I0031/4210. – University Policies and Procedures
I0031/5111. – Committees and Meetings
I0031/5160. – University Events

Concordia University. Concordia HIV/AIDS Project

Department of Recreation and Athletics fonds

  • I0034
  • Fonds
  • 1974-2010

The fonds documents the activities of the Concordia University Department of Recreation and Athletics from 1974 until 2010.

It contains programs, schedules, newspaper clippings, minutes of meetings, correspondence, photographs, audio-visual documents, objects. It includes a list of varsity athletes by sports between 1937 and 1989 compiled by Theresa Humes.

The fonds is organized in the following series:

1210 International Academic Cooperation - Agreements
1220 Students Exchange Programs
1310 Academic Session Organization
1330 Teaching Activities
2410 Student Orientation Activities
4130 Organization Charts and Mandates
4131 Delegation of Authority
4210 University Policies and Procedures
4320 External Audits
5110 Planning
5111 Committees and Meetings
5112 Reports, Studies and Analyses
5113 Statistics
5150 Unit Evaluations
5160 University Events
5170 External Relations
5171 Conferences and Seminars - External
5410 Internal News and Announcements
5420 Media Relations
5430 Media Coverage
5460 Promotional Materials
6110 Staff and Position Management
6111 Job Profiles
6131 Job Posting and Hiring Criteria
9110 Fundraising Initiatives
9211 Historical Evolution
9320 Public Art Projects
9510 Recreation and Athletics Activities Programs
9530 Sport Regular Season
9531 Team Players
9540 Championships and Tournaments
9550 Sport Awards and Events

Concordia University. Department of Recreation and Athletics

Department of Athletics fonds

  • I0034.1
  • Fonds
  • 1901-1975

The fonds documents the activities including the intra-mural and varsity programs of the Loyola College Department of Athletics from 1901 until 1975.

It contains team contracts, rosters, programs, schedules, reports, press clippings, films of games, objects, photographs, etc. It also contains files related to the introduction of the program in Bio-Physical Education which was initiated by the Department of Athletics and its director, Ed Enos.

The fonds is organized in the following series:

I034.1/1131 Curriculum Development Files - Faculties and Academic Departments
I034.1/1310 Academic Session Organization
I034.1/1330 Teaching Activities
I034.1/4210 University Policies and Procedures
I034.1/4310 Internal Audit
I034.1/5110 Planning
I034.1/5111 Committees and Meetings
I034.1/5112 Reports, Studies and Analyses
I034.1/5160 University Events
I034.1/5170 External Relations
I034.1/5172 Public Relations Activities
I034.1/5250 Group Insurance
I034.1/5260 Civil Liability Insurances
I034.1/5262 Insurance Claims without Litigation
I034.1/5410 Internal News and Announcements
I034.1/5420 Media Relations
I034.1/5430 Media Coverage
I034.1/5460 Promotional Materials
I034.1/6110 Staff and Position Management
I034.1/6111 Job Profiles
I034.1/6131 Job Posting and Hiring Criteria
I034.1/6210 Administrative and Support Staff ‐ Permanent Employee Files
I034.1/8110 Space Management
I034.1/8120 Property Files
I034.1/9211 Historical Evolution
I034.1/9510 Recreation Programs Management
I034.1/9520 Varsity Sport Management
I034.1/9530 Varsity Sport Teams and Clubs
I034.1/9540 Championships and Tournaments
I034.1/9550 Sport and Athletics Recognition Events
I034.1/9560 Athletics Awards and Bursaries

Loyola College. Department of Athletics

Sir George Williams Department of Physical Education fonds

  • I0034.2
  • Fonds
  • 1959-1975

The fonds documents the activities of the Sir George Williams Department of Physical Education between 1959 and 1975.

It contains press releases, press clippings, programs, reports, photographs, objects, videos of sport games and activities, etc.

The fonds is organized in the following series:

5420 Media Relations
5430 Media Coverage
9510 Recreation and Athletics Activities Programs
9530 Sport Regular Season
9540 Championships and Tournaments
9550 Sport Awards and Events

Sir George Williams University. Department of Physical Education

Academic Planning Office fonds

  • I0038
  • Fonds
  • 1936 - 1986, mainly 1961 - 1984

Fonds provides information on the activities of the Academic Planning Office from 1967 to 1984, years for which J. H. Whitelaw was Curriculum Coordinator, Associate Vice-Rector and Vice-Rector (Academic). It also provides information on related activities in which J. H. Whitelaw was involved from 1961-1984.

Fonds contains mainly curriculum, statistics, textual records, correspondence, minutes, reports, press clippings, procedures and policies. The fonds is organized according to the following series:

I0038/01 Associations
I0038/02 Budget
I0038/03 Budget Control and Accounting
I0038/04 Committees
I0038/05 Computer Facilities and Operations
I0038/06 Cooperation and Exchange Activities
I0038/07 Curriculum & Programmes
I0038/08 Departmental Affairs
I0038/09 Financing
I0038/10 General Correspondence
I0038/11 Publications
I0038/12 Relations / Services External
I0038/13 Relations / Services Internal
I0038/14 Research Activities
I0038/15 Staff General
I0038/16 Staff Teaching
I0038/17 Statistics
I0038/18 Student Life
I0038/19 University Organizations, Policy and Planning

Concordia University. Academic Planning Office

Office of the Dean of the Faculty of Fine Arts fonds

  • I0052
  • Fonds
  • 1964-2005, predominant 1975-1995

The fonds documents the activities of the Office of the Dean and some academic departments, mainly for the period of 1975 to 1995. The fonds includes the administrative records of the Council of the Faculty. It also includes the records (4 boxes) of the Permanent Review Committee on the Status of Women of the Faculty Council which existed between 1984 and 1994.

The fonds consists of reports, correspondence, minutes of meetings (such as Deans and Chairs meetings and Council committee meetings) and some photographs and audio visual materials mainly on University events.

Concordia University. Office of the Dean of the Faculty of Fine Arts

Department of Contemporary Dance fonds

  • I0059
  • Fonds
  • 1980 - ?

The fonds gives information on the history and activities of the department and on contemporary dance in Montreal as well.
The fonds mainly includes newspaper clippings, leaflets, show programs, and posters from 1978-1994 and 2003-2007. The fonds also includes video recordings of four lectures given in 2013, parts of the Mover Over Lecture Series. The lecturers wereMarie-Hélène Falcon, Marten Spangberg, Sarah Chase, and Guy Cools.

Concordia University. Department of Contemporary Dance

Mel Hoppenheim School of Cinema fonds

  • I0062
  • Fonds
  • 1967-2015 (predominant 1981-2010)

The fonds provides information on the activities and management of the Mel Hoppenheim School of Cinema, mainly between 1981 to 2010. The fonds contains course outlines (between 1978-1996), brochures and posters related to events organized by the School (e.g. the Annual Year End Screening Student Films), meeting minutes and notes (e.g. School Council and Advisory Board), correspondence with external organizations and press clippings, among other things.

Concordia University. Mel Hoppenheim School of Cinema

Office of the Vice-Rector, Administration and Finance fonds

  • I0074
  • Fonds
  • 1966-1984

The fonds documents the activities of the Office of the Vice-Rector at Concordia for the period of 1974 to 1984 and some file document the activities of the Office of the Vice-Principal, Administration and Finance at Sir George Williams University. The latter files include some documents relating to the SGWU Computer Centre incident of 1969. The fonds also includes some files of André-Jean Laprade, Assistant Vice-Rector Relations and Audit.Those files mainly relate to "Groupe de recherche et d’élaboration d’un système d’informatique de gestion universitaire (GRESIGU)," 1968-1975 (A. J. Laprade being the responsible for the « SIGU-Recherche » group). There are also some Stirling Dorrance’s files who was first at Loyola College and then at Concordia, Assistant to the Rector, Development (these files were probably mixed up in storage space at some points - by error - with the files from the Vice-Rector, Administration and Finance).

The fonds manily consists of reports, correspondence, and some photographs.

Concordia University. Office of the Vice-Rector, Administration and Finance

Department of Applied Human Sciences fonds

  • I0082
  • Fonds
  • 1962-2016, predominant 1995-2011

The fonds provides information on the activities and management of the department.

The fonds includes curriculum development files, course outlines, minutes of departmental meetings, scholarship programs, and brochures. The fonds also includes research material on a Community Development Study of the Cree of the Mistassini-Chibougamau Region of Québec initiated in 1962 by Richard D. McDonald and Hedley Dimock, (both former Directors of the Centre for Human Relations and Community Studies and Chairmen the Department of Applied Social Science).

Concordia University. Department of Applied Human Sciences

Department of English fonds

  • I0086
  • Fonds
  • 1939-2005, predominant 1971-2005

The fonds consists of some administrative records of the SGWU Department of English and the Concordia Department of English between 1971 and 2005. It also consists of some SGWU Department of English records related to student academic activities in the 1940s and to public readings and lectures, and a few interviews, produced between 1966 and 1972.

The fonds mainly includes minutes of departmental meetings and some course timetables. It also includes some student papers in bound volumes and 63 sound recordings (80 audio reels) mainly composed of poetry readings (see the Concordia SpokenWeb project which uses this material) but also a few lectures given at SGWU. There are also loose typed sheets describing some of the SGWU poetry readings.

Concordia University. Department of English

Centre for Mature Students fonds

  • I0095
  • Fonds
  • 1977 - 2007

The fonds documents the administration and activities of the Centre for Mature Students, between 1977 and 2007. It mainly consists of reports, correspondence, and promotional material.

Concordia University. Centre for Mature Students

School of Community and Public Affairs fonds

  • I0100
  • Fonds
  • 1979 - 2015

The fonds provides information on the activities and management of the School.

The fonds includes files related to academic conferences, classes, correspondence, external relations, events, promotion of the School, student publications and various meetings.

The fonds is organized in the following series:

1131 Curriculum Development Files
1140 Academic Program Management
1313 Course Outlines
1410 Recruitment - Academic Appointments
1421 FT Faculties - Academic Dossier
1441 Fellowship Competitions
2460 Student Associations - Constitutions
3210 Research Chairs
3220 Research Co-operation
5100 Departmental Management
5112 Reports, Studies & Analyses
5160 University Events
5170 External Relations
5430 Media Coverage
5440 Websites
5461 Promotional Material
9110 Fundraising Campaigns & Projects
9120 Donor Files

Concordia University. School of Community and Public Affairs

Department of Accountancy fonds

  • I0102
  • Fonds
  • [198-?] - 2009

The fonds provides information on the Chartered Accounting Program, between the 1980s and 2009. The program started in 1978 and became the Chartered Professional Accountancy (CPA) Program around 2014.

The fonds is composed of reports, minutes, course guides, and photographs.

Concordia University. Department of Accountancy

Department of Communication Studies fonds

  • I0104
  • Fonds
  • 1965 - 2017

The fonds provides information on the activities and management of the department.

The fonds includes minutes of departmental meetings, budget and administrative files, brochures, and posters.

Concordia University. Department of Communication Studies

Centre for Human Relations and Community Studies fonds

  • I0125
  • Fonds
  • 1963 - 2008

The fonds provides information on the administrative evolution and structure of the Centre and its main functions: consultation, training and research activities, mainly between 1970 and 2006.

The fonds includes administrative documents such as minutes, annual reports and correspondence as well as workshop documentation and evaluations, internal publications and promotional material.

Concordia University. Centre for Human Relations and Community Studies

Financial Services fonds

  • I0132
  • Fonds
  • 1974 - 2004

The fonds documents the financial management of Concordia University.

The fonds includes financial statements, general ledgers (on microfiches for some years) and account charts, control budget reports, some committee minutes (e.g. Budget and Audit committees) and general administrative records. There are also file copies of financial reports sent to the Quebec government such as the Rapport financier annuel, the Rapport périodique de dépenses d’investissement.

Concordia University. Financial Services

Office of the President fonds

  • I0147
  • Fonds
  • 1845, 1899-1976

The fonds consists of records generated by the Rector/President of Loyola College and other Loyola College administrative officers and organizations between 1899 and 1976.

The fonds includes correspondence; minutes; membership lists; news releases, clippings; leases; curricula vitae; organization charts; financial reports, annual reports; internal publications, pamphlets, booklets, bulletins; event schedules, conference programs, posters; business cards, invitations, membership cards; staff contracts; constitutive documents, legislative bills, act of incorporation, by-laws, policy and procedure statements, petitions for university status, terms of reference, briefs; advertising sheets, press releases; construction permits, specifications, tenders, architectural drawings; photographs; sound recordings.

The fonds is divided into the following series:

I0147/01 Alumni association
I0147/02 Assistant to the President
I0147/03 Associations and organizations
I0147/04 Budget
I0147/05 Buildings
I0147/06 Campaigns
I0147/07 Canadian Officers Training Corps
I0147/08 Charter
I0147/09 Commissions
I0147/10 Committees
I0147/11 Concordia University and merger
I0147/12 Conferences, seminars and special activities
I0147/13 Convocation
I0147/14 Correspondence
I0147/15 Departmental affairs
I0147/16 Internal relations
I0147/17 External relations
I0147/18 Publications
I0147/19 Publicity and public relations
I0147/20 Religious affairs
I0147/21 Scholarships
I0147/22 Staff
I0147/23 Students

Loyola College. Office of the President

Senate fonds

  • I0171
  • Fonds
  • 1973-10-01 - 2000-06-09

The fonds documents Concordia University’s decisions on the main academic matters.

It mainly consists of meeting minutes (open and closed) and supporting documents of the Senate and its associated committees.

Concordia University. Senate

Instructional and Information Technology Services fonds

  • I0175
  • Fonds
  • 1998 - 2009

The fonds is mainly composed of promotional productions on university events and units, and class lectures made by IITS Technology Services, TV Studios or Creative Media Services, between 1998 and 2009.

The fonds mainly includes videocassettes on various formats, and a few DVD and digital audio cassettes.

Concordia University. Instructional and Information Technology Services

Office of the Vice-President, Administration fonds

  • I0176
  • Fonds
  • 1857-1975, predominant 1962-1974

The fonds mainly documents the financial management of Loyola College from the 1920s to 1974. There are also files on properties and physical resources management. The fonds is mainly composed of the records of Mr. Ferrari’s office, as Comptroller (1961-1968) and as Vice-President, Administration (1968-1974), and the records of the Loyola Bursar and Procurator (Treasurer).

The fonds mainly contains general ledgers (1950-1974), financial statements (1916-1974), and various administrative records relating to budget, investment, insurance and payroll. There are also files relating to college properties, such as accounting records for the construction of the Administration building in the 1920s and file copies of annual reports (1898-1929) to Quebec government which give detailed statistical information for the first years of Loyola.

Loyola College. Office of the Vice-President, Administration

University Communications Services fonds

  • I0185
  • Fonds
  • 1989 - 2018

The fonds documents the activities of the University Communications Services, mainly for the period of 2002-2009. It mainly consists of correspondence, reports, press and internal releases, newspaper clippings, photographs and moving images.

The fonds is organized in the following series:
I0185/5100 Departmental Management
I0185/5400 Communications

Concordia University. University Communications Services

Office of the Treasurer fonds

  • I0198
  • Fonds
  • 1965 - 1974

The fonds documents the financial management of Sir George Williams University during its last decade, before its merger with Loyola College to form Concordia University.

The fonds is mainly composed of financial reports and statements, and general ledgers.

The fonds is organized into the following series:

I0198/4120 Governing Bodies Committees
I0198/7200 Budget
I0198/7220
Financial Statements and Reports
I0198/7320
Accounting Registers

Sir George Williams University. Office of the Treasurer

Board of Governors fonds

  • I0203
  • Fonds
  • August 10, 1973 - June 21, 2000

The fonds documents Concordia University’s management and decision making.

It mainly consists of meeting minutes (open and closed) and supporting documents of the Board of Governors and its associated committees.

Concordia University. Board of Governors

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