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The series documents the founding, legislative and regulatory framework, and administrative history of the Quebec YMCA.

The records include constitutions, by-laws, amendments, declarations and other documents related to the status of the Quebec YMCA as a legal corporate entity. The records also include handwritten notes on the legal and administrative history of the Quebec YMCA.

The series documents the activities of the administrative boards and committees of the Quebec YMCA from 1870 until 1976.

The records include meeting minutes and reports from general annual meetings, board of trustees minutes, board of directors minutes, and special committees minutes, as well as some general correspondence and memoranda addressed to administrative figures. The records include 22 bound minute books produced by various committees, with dates ranging from 1870 to 1948.

The series documents the financial administration and related activities of the Quebec YMCA, from 1885 to 1976.

The records include annual financial statements and reports, comparative reports, early subscription receipts, records of receipts and expenditures, and some financial memoranda and other finance-related correspondence. The records also include legal documents and account statements related to bequeathed estates, including the John Holt and Whitefield Shannon estates.

The series documents administrative activities related to human resources.

The records include payroll ledgers and sheets, personnel files, and resumes.

The series documents administrative activities relating to the buildings, branches, and facilities of the Quebec YMCA, between 1879 and 1981.

The records include construction contracts and estimates for the Quebec YMCA building, renovation specifications, leases and deeds for properties occupied by or owned by the Quebec YMCA, and early municipal tax assessment and utility bills.

The records also include 7 architectural drawings for the Quebec YMCA building, designed by Peachy & Dussault, Architects.

The series documents the development and administration of programs at the Quebec YMCA mostly between the 1940s and 1970s. There are two main programs documented: Camp Naskapi, a summer camp at Lac des Chicots operated by the Quebec YMCA from 1943 to 1978; and the Management Development Course, a course organized by the National Council of YMCAs of Canada in partnership with an affiliated association, the Canadian Council of Foreman's Clubs (later known as the Industrial Management Clubs of Canada). The course was taught at Université de Laval à Québec, Western University in London, Ontario, and the University of British Columbia in Vancouver in 1962, and possibly other years as well.

Records include camp committee reports and meeting minutes for Camp Naskapi, camp budgets and figures, camp brochures, forms and guidelines, and correspondence and legal documents relating to the Quebec YMCA's use of Lac des Chicots. Records also include the files of M. Jos. E Huot, who was chairman of the Management Development Course in 1962, and include correspondence, reports and minutes. There are also files related to le Club des contremaîtres du Québec and the Canadian Council of Foreman's Clubs, which were both affiliated to the YMCA. These files include meeting minutes and agendas, financial reports, correspondence, and some promotional materials, forms, pamphlets and newspaper clippings.

The series documents the external relations of the Quebec YMCA and other YMCA bodies and branches with the public, through publicity and press coverage, between 1871 and 2001.

The records include promotional pamphlets, programs, and brochures for the Quebec YMCA, photocopies of press clippings on activities and events, and transcripts of public addresses for the opening of the Holt Memorial. The records also include 12 scrapbooks containing press clippings, pamphlets, and publicities on subjects such as the opening of the Holt Memorial, the YMCA's involvement with the Second World War, and general YMCA events and activities, with dates ranging from 1871 to 1971.

The records also include 66 objects which evidence the promotional activities of the Quebec YMCA, including pins, flags, trophies, plaques, mostly from the 1980s and 1990s. Notable items include dedication plaques for the first Quebec YMCA building, and 42 printing plates identified as belonging to the Y's Men's Club. The records also include two promotional videocassettes on YMCA Camps and the history of the Quebec YMCA.

The series documents in photographic form the people, places, and activities of the Quebec YMCA from the 1870s until the 1990s.

Subjects photographed include staff, buildings, camp activities, soldiers at the YMCA during the Second World War, social events such as dancing, theatre, banquets, games, sports, general assemblies, and awards ceremonies. There are also many photographs of the performances of the Quebec YMCA theatre group "La Patère", mostly from the early 1980s.

The total number of photographs also includes 5 photo albums, which feature photographs of YMCA camps and activities, promotional pamphlets and cards, and small memorabilia such as medals and patches, with approximate dates ranging from the 1920s to the 1980s.

The series provides information on the establishment and the awarding of scholarships, awards, honorary degrees, bursaries, and loans coming from the University and external bodies. It contains correspondence, notes, applications, minutes, agreements, annual reports, and other documents. The series is divided into the following sub-series:

I010/20A Awards
I010/20B Bursaries and loans
I010/20C Fellowships
I010/20D Scholarships
I010/20E Prizes.

The series provides information on relations between the University and the Canadian government and the Quebec government, as well as parapublic and private organizations and agencies. The series relates to positions taken by the University, the development of higher education in Quebec, and intiatives towards other universities and colleges on possible collaboration. The series contains briefs, reports, correspondence, and notes. The series is divided into the following sub-series:

I010/17A Government of Canada
I010/17B Government of Quebec
I010/17C Ville de Montréal and Montreal Urban Community
I010/17D Universities and colleges
I010/17E Corporations and societies
I010/17F Foundations and institutes, and various other organizations.

The series provides information on the organization of the University, and the various steps involved in its evolution: the Y.M.C.A. schools, Sir George Williams College, Sir George Williams University, and the 1974 merger with Loyola leading to Concordia University.

The series provides information on students. It includes personal records, a file on complaints, and recommendations for special cases regarding admission, cheating, and grades.

The series provides information on various cooperative activities and exchanges between Sir George Williams and other organizations in Canada or other jurisdictions, including libary cooperation with McGill University, exchange programs with France, Ontario, the People's Republic of China, Costa Rica, Germany, Greece, Guatemala, Malaysia, Saudi Arabia, the United States, Venezuela, and the English-Speaking Union of the Commonwealth. The series contains correspondence and reports.

The series provides information on the relations between S.G.W. and external associations.

The series provides information on the administration of non-teaching personnel as well as the individual personnel files of non-teaching staff. The series contains records on negotiations with the Canadian Marine Officers Union and with S.G.W. librarians who belonged to the National Union of Sir George Williams University Employees. It also includes job descriptions, salaries for administrators and clerical staff between 1938-1984, and personnel files.

The series is divided into the following sub-series:

I010/22A Administration
I010/22B Personal records.

The series provides information on the financing of the University through Quebec provincial government grants, fund-raising, and gifts as well as donations for the Henry F. Hall Building, the Student Loan Fund, and other special projects. It includes records on financial planning and correspondence. The series is divided into the following sub-series:

I010/10A Government of Quebec
I010/10B Fund-raising.

The series includes information on the administration of teaching personnel as well as the individual personnel files of teaching staff. The series includes records on appointments and retirements, salaries, job postings, faculty requirements, tenure, negotiations with the Sir George Williams Association of University Teachers and the Concordia University Faculty Association. The series is divided into the following sub-series:

I010/23A Administration
I010/23B Personal records.

The series provides information on legal matters in which S.G.W. was involved. It contains notices, legal opinions, contracts and agreements, records related to special cases of student infringement of the code of conduct, complaints, transcripts of court hearings in which S.G.W.U. was involved in the period 1968-1972, correspondence, and reports. The series is divided into the following subseries:

I010/13A Legal affairs
I010/13B Legal opinions
I010/13C Law suits.

The series provides information on the organization of the Public Relations Department and the planning of publicity for S.G.W. and its departments. It contains documents concerning advertising and press conferences as well news releases. The series is divided into the following subseries:

I010/16A Publicity
I010/16B Public relations.

The series provides information on the Principals' or Rectors' participation in seminars, conferences, receptions, installations, convocations, and special activities held on or off campus, and on events they participated in. The series includes lectures, speeches, correspondence, documents relating to the organization of internal conferences, notes, invitations, and citations. It contains photographs of the official opening of the Weisman Gallery and of convocations. The series is divided into the following sub-series:

I010/07A Conferences and seminars external
I010/07B Conferences and seminars internal
I010/07C Special activities.

The series provides information on the various steps involved in the planning, authorization, adoption, evaluation, and modification of courses or programs by departments of S.G.W. The series includes academic planning materials, proposals, course descriptions, course outlines, notes, and correspondence. The series is divided into four sub-series:

I010/09A Curriculum general
I010/09B Arts, Science, and Commerce
I010/09C Faculty of Fine Arts
I010/09D Engineering.

The series provides information on the administration of research activities at the University. The series consists of records on research centres, institutes, and councils. It contains a description of research goals, grant applications, requests concerning human and material resources, reports, personal files used in experiments, correspondence, and other documentation.

The series provides information on the spending of money by S.G.W. It contains records on revised budgets for departments and offices (1962-1967), and on financial separation from the Y.M.C.A. (1967). It includes financial statements for the periods 1957-1958 and 1962-1967, budget control reports for 1966-1968, and the Treasurer's report for 1968.

The series provides information on applications for employment for the Claremont Division during 1942-1947. It also provides information on other positions in the University, and on policies and benefits programs. The series includes application forms, correspondence, reports, and policy documents, as well as photographs of university officers.

The series provides information about on-campus student services, including student aid, student representation in academic government, health services, insurance, placement, and student residences and housing. It also documents relations with the fraternity Phi Delta Kappa [194-?], the Evening Students' Association (1957-1976), the Evening and Graduate Students' Association (1963-1980), the Evening Women's Society (1951-1953), the Student Council, the Evening Undergraduate Society, the Garnet Key (1965-1974), the Loyola Students' Association (1974-1975), the Loyola Evening Student's Association (1977-1978), the Concordia University Students' Association (1978-1982), and special events. The series contains records on policies, correspondence, reports, audits, orientations for new students, and photographs of theatrical and sports activities. The sub-series are as follows:

I010/25A Student Services
I010/25B Associations.

The series contains a paper evaluating Sir George Williams College based on a survey by two students (1942) and a group of papers written in 1957-1958 on various Canadian Y.M.C.A. activities by students in a Sociology class given by Henry F. Hall.

The series provides statistics on registration, enrolment, and degrees from 1927-1945 and 1974-1982. The series contains correspondence and reports.

The series provides information on the acquisition, planning, construction, renovation, use, and rental of buildings. It includes documents related to the administration and maintenance of properties.

The series provides information on student life, university planning and development, publicity, personnel, and numerous other matters. It includes records of internal committees, subcommittees, advisory committees, search committees, task forces, the Board of Governors, and the Senate. The series contains correspondence, reports, membership lists, a code of conduct, a copy of the University charter, and records related to bylaws and amendments, appointments, resignations, and election to and attendance at committees.

The series includes a large number of files covering a wide range of activity. A detailed list of file titles is given in the box contents listing included as an appendix to this finding aid. The committee files are grouped as follows: General, Board of Governors, Financial Aid to Students, Planning and Priorities, Publicity and Identity, Search Committees, Senate, Space and Buildings, University Committee on Development, and University Council on Student Life.