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Archival description
Planning, policy, structure
P0145/05 · Series · [189-]-1999
Part of YMCA of Montreal Fonds

The series documents the Montreal YMCA's mission statements, philosophy, values, policies, procedures, planning process, and evolving organizational structure. It includes documents related to planning exercises including surveys and other research.

The series includes staff policy and procedure manuals and policy statements on a range of issues and related records; demographic and other studies of client groups; reports, correspondence, minutes, agendas, charts and tables, brochures, maps, and other records.

The series is arranged as follows:

P0145/05A Mission.
P0145/05B Organization charts, directories.
P0145/05C Organizational review.
P0145/05D Policies, procedures.
P0145/05D01 Manuals.
P0145/05D02 Policies.
P0145/05D03 Language policy.
P0145/05E Planning, surveys.
P0145/05E01 1925 Montreal YMCA Population Study.
P0145/05E02 1946 Hugg Study.
P0145/05E03 1949-1952 Branch Study.
P0145/05E04 Guide Lines to the Sixties.
P0145/05E05 1964-1969 Planning and Development.
P0145/05E06 1969-1970 Planning Process.
P0145/05E07 1971 Planning Process Mobilization.
P0145/05E08 Development Plan for 1980-1985.
P0145/05E09 1984-1987 Strategic Plan.
P0145/05E10 1986-1988 Strategic Planning Review.
P0145/05E11 1990s surveys.
P0145/05E12 Small surveys and planning exercises.
P0145/05E13 Proposals for unrealized branches, facilities.
P0145/05E14 Source materials.

P0265/A · Series · [193-]-2013
Part of Linda Kay fonds

The series is composed of correspondence, articles, and photocopies of various documents (mainly 1887-1904) mainly related to the 16 pioneering female journalists. The Alice Asselin file contains a few original documents (textual and photos). The series also includes documentation specifically on the Canadian Women’s Press Club and various publications.

Membership
P0145/09 · Series · 1851-[198-]
Part of YMCA of Montreal Fonds

The series documents the Association's membership, membership policy and promotion, and related matters.

The series includes correspondence, reports, studies, minutes, agendas, meeting notices, clippings, moving films, video recordings, sound recordings, photographs, and other materials.

Unidentified Letters
P0174/G · Series · 1825 - 1831
Part of Vincent and Olga Diniacopoulos fonds

This series presents letters written between 1825 and 1831. Their origin and creator remains unclear at the moment. For now, it is hard to state if those archives are linked to the Vincent and Olga Diniacopoulos fonds, but they were found in their documents.
The letters are written in French, as the author appears to live in Paris. They seem to address money and art transactions. The quality of the written language makes them sometimes hard to read. They are in a rough condition due to their age.

Departmental Affairs
I0147/15 · Series · 1845-1975, predominant 1900-1975
Part of Office of the President fonds

The series documents the Office of the President's activities in relation to its administrative functions, including the production of policies and procedures, reports from Departments, receptions, trips, the acquisition of the Bernard Arctic Collection, and addresses and speeches given at conferences as well as legal affairs.

The series contains correspondence, statistics, clippings, reports, and notes.

Sir William Hales Hingston
P0134/A · Series · 1848-1973, predominant 1875-1916
Part of Hingston Family fonds

The series provides information on Sir William Hales Hingston's career as surgeon and politician, and his experience on different boards of directors, as well as some of the numerous honours he received during his career. It also contains some of his writings, most importantly the manuscript of the Climate of Canada and How It Affects Us which he published.

The series contains correspondence, notes, essays, press clippings, and other documents.

The series is organized into the following subseries:

P0134/A1 Medical Career
P0134/A2 Political Career
P0134/A3 Administrative Career
P0134/A4 Writings
P0134/A5 Honours

Photographs
P0145/15 · Series · 1879-2001
Part of YMCA of Montreal Fonds

This series consists of photographic images of persons, events, activities and facilities of the Montreal YMCA.

Subjects photographed include staff, buildings, camp activities, soldiers during the WWI and WWII, fundraising activities, social events such as dancing, theatre, banquets, games, sports, general assemblies, and awards ceremonies.

External relations
P0145/14 · Series · 1856-1997
Part of YMCA of Montreal Fonds

Records in the series document relationships between the Metropolitan Montreal YMCA and the World Alliance of YMCAs, headquartered in Geneva; North America-wide YMCA organizations such as the International Committee and its World Service Committee/Division; the National Council of YMCAs of Canada; regional councils and committees of Canadian YMCAs; the YMCA in the United Kingdom; the YMCA in the United States; and other Canadian local YMCAs. The series also documents relationships between the Montreal association and the Young Women's Christian Association (YWCA), as well as other associations, churches, and governments.

The series includes correspondence; annual, financial, and other reports; meeting notices, agendas, and minutes; publicity materials; yearbooks, published materials on YMCA administration and other topics; research materials for Murray Ross' History of the YMCA in Canada; other YMCA histories and historical sketches, and other materials.

The documents are arranged in the following sub-series and sub-sub-series:

P0145/14A The World Alliance of YMCAs, World Councils, World Conferences, international visits.
P0145/14A01 World Alliance, World Councils, World Conferences.
P0145/14A02 International visits.
P0145/14B World Service, Foreign Work.
P0145/14C International Committee, other North American YMCA organizations.
P0145/14D National Council of YMCAs of Canada.
P0145/14D01 Constitutive documents.
P0145/14D02 Histories.
P0145/14D03 Annual Reports.
P0145/14D04 Correspondence, reports.
P0145/14D05 Meetings of Council, Board, Executive Committee, staff.
P0145/14D06 Committee meetings, reports.
P0145/14D07 Annual, Special General Meetings.
P0145/14D08 National conferences, conventions.
P0145/14D09 Policy, planning, surveys.
P0145/14D10 Program support.
P0145/14D11 Military Work.
P0145/14D11a Boer War.
P0145/14D11b World War I.
P0145/14D11c Interwar period.
P0145/14D11d World War II.
P0145/14D11e Post-World War II.
P0145/14D12 Geneva Park: Couchiching national centre.
P0145/14D13 Camp Canada.
P0145/14D14 Human resources administration.
P0145/14D15 Financial administration.
P0145/14D16 Communications, public relations.
P0145/14D17 Directories, rosters.
P0145/14E Regional YMCA councils, committees.
P0145/14F YMCAs of the United Kingdom.
P0145/14G YMCAs of the United States.
P0145/14H Canadian local YMCAs.
P0145/14I YWCA, other organizations.
P0145/14J Governments.
P0145/14K Churches.

P0145/02 · Series · 1856-2003
Part of YMCA of Montreal Fonds

The series documents the Board of Directors of the Metropolitan Montreal YMCA as well as its Executive Committee and Nominating Committee. It includes minutes and other meeting documents, reports, correspondence, photographs, brochures, and biographical records related to Board presidents and members. It includes Metropolitan Montreal YMCA Annual Reports.

It is arranged in the following sub-series:

P0145/02A Directors, presidents.
P0145/02B Metropolitan Board and Executive Committee meetings.
P0145/02C Nominating Committee.
P0145/02D Annual Reports.

P0202/1 · Series · 1858-1961
Part of Quebec YMCA fonds

The series documents the founding, legislative and regulatory framework, and administrative history of the Quebec YMCA.

The records include constitutions, by-laws, amendments, declarations and other documents related to the status of the Quebec YMCA as a legal corporate entity. The records also include handwritten notes on the legal and administrative history of the Quebec YMCA.

Financial Administration
P0202/3 · Series · 1858-1976
Part of Quebec YMCA fonds

The series documents the financial administration and related activities of the Quebec YMCA, from 1885 to 1976.

The records include annual financial statements and reports, comparative reports, early subscription receipts, records of receipts and expenditures, and some financial memoranda and other finance-related correspondence. The records also include legal documents and account statements related to bequeathed estates, including the John Holt and Whitefield Shannon estates.

Family History
P0134/C · Series · 1861-1994, predominant 1861-1907
Part of Hingston Family fonds

The series provides historical information on the members of the Hingston Family.

The series contains notices of death, biographical sketches of Sir William, historical brochures, books, admission tickets, maps, newspapers clippings and two family trees. It also contains 133 photographs of family members, partly in a photo album.

Reports and Minutes
P0202/2 · Series · 1870-1976
Part of Quebec YMCA fonds

The series documents the activities of the administrative boards and committees of the Quebec YMCA from 1870 until 1976.

The records include meeting minutes and reports from general annual meetings, board of trustees minutes, board of directors minutes, and special committees minutes, as well as some general correspondence and memoranda addressed to administrative figures. The records include 22 bound minute books produced by various committees, with dates ranging from 1870 to 1948.

Special events
P0145/13 · Series · 1870-2002
Part of YMCA of Montreal Fonds

Records in the series document open houses, openings, anniversaries, jubilees, a royal visit; testimonials, memorials, and honours; and the Montreal YMCA's participation in the Expo 67 world's fair and the 1967 Canadian centennial, as well as the 1976 summer Olympic games in Montreal.

The series includes correspondence, reports, invitations, speeches, publicity materials, t-shirt, lapel pins, and other materials.

The materials are arranged in the following sub-sub-series:

P0145/13A Visits of dignitaries.
P0145/13B Anniversaries.
P0145/13C Open house.
P0145/13D Memorials, tributes, testimonials, honours.
P0145/13E Expo 1967/Canadian centennial.
P0145/13F 1976 Montreal Olympic Games.

Photographs
P0202/8 · Series · [187-]-[199-]
Part of Quebec YMCA fonds

The series documents in photographic form the people, places, and activities of the Quebec YMCA from the 1870s until the 1990s.

Subjects photographed include staff, buildings, camp activities, soldiers at the YMCA during the Second World War, social events such as dancing, theatre, banquets, games, sports, general assemblies, and awards ceremonies. There are also many photographs of the performances of the Quebec YMCA theatre group "La Patère", mostly from the early 1980s.

The total number of photographs also includes 5 photo albums, which feature photographs of YMCA camps and activities, promotional pamphlets and cards, and small memorabilia such as medals and patches, with approximate dates ranging from the 1920s to the 1980s.

External Relations
P0202/7 · Series · 1871-2001
Part of Quebec YMCA fonds

The series documents the external relations of the Quebec YMCA and other YMCA bodies and branches with the public, through publicity and press coverage, between 1871 and 2001.

The records include promotional pamphlets, programs, and brochures for the Quebec YMCA, photocopies of press clippings on activities and events, and transcripts of public addresses for the opening of the Holt Memorial. The records also include 12 scrapbooks containing press clippings, pamphlets, and publicities on subjects such as the opening of the Holt Memorial, the YMCA's involvement with the Second World War, and general YMCA events and activities, with dates ranging from 1871 to 1971.

The records also include 66 objects which evidence the promotional activities of the Quebec YMCA, including pins, flags, trophies, plaques, mostly from the 1980s and 1990s. Notable items include dedication plaques for the first Quebec YMCA building, and 42 printing plates identified as belonging to the Y's Men's Club. The records also include two promotional videocassettes on YMCA Camps and the history of the Quebec YMCA.

Founding documents
P0145/01 · Series · 1873-2002
Part of YMCA of Montreal Fonds

The series documents the founding, legislative and regulatory framework, and historical studies of the Metropolitan Montreal YMCA.

The series is arranged in sub-series:

P0145/01A Founding documents, constitution, by-laws.
P0145/01B Histories.

Financial Administration
P0145/06 · Series · 1874 - 2004
Part of YMCA of Montreal Fonds

The series documents the financial administration and related activities of the Montreal YMCA.

The records include financial statements, budget reports, general ledgers, journals, committee minutes, and correspondence. The records also include legal documents and account statements related to gifts and bequeathed estates.

This series is organized into the following sub-series:

P0145/06A Committees and Policies
P0145/06B Financial Reports
P0145/06C Accounting
P0145/06D Funding and Investments

Family Correspondence
P0134/B · Series · 1876-1950, predominant 1876-1910
Part of Hingston Family fonds

The series provides personal information on the members of the Hingston Family, through their personal correspondence.
The series contains correspondence between the members of the family and with other correspondents. The letters were received by Sir William, Lady Hingston and three of their children: Aileen, Basil and Harold. They were sent by members of the family: Sir William Hales Hingston, William Hingston, S.J., Harold Hingston and Aileen Hingston; and friends and relations.

P0202/5 · Series · 1879-1981
Part of Quebec YMCA fonds

The series documents administrative activities relating to the buildings, branches, and facilities of the Quebec YMCA, between 1879 and 1981.

The records include construction contracts and estimates for the Quebec YMCA building, renovation specifications, leases and deeds for properties occupied by or owned by the Quebec YMCA, and early municipal tax assessment and utility bills.

The records also include 7 architectural drawings for the Quebec YMCA building, designed by Peachy & Dussault, Architects.

Communications
P0145/08 · Series · 1884 - 2005
Part of YMCA of Montreal Fonds

The series documents the promotion of memberships, programs and activities of the Montreal YMCA.

The records include minutes, correspondence, promotional pamphlets, programs, and brochures and press clippings on activities and events of the YMCA. The records also include scrapbooks containing on subjects such as the Central branch and residence, financial campaigns, and general YMCA events and activities.

This series is organized into the following sub-series:

P0145/08A Committees
P0145/08B Public Relations
P0145/08C Advertising
P0145/08D Publications
P0145/08E Records Management

P0145/03 · Series · 1885-1988, 2001
Part of YMCA of Montreal Fonds

The series documents annual general meetings and special general meetings of members of the Metropolitan Montreal YMCA. Minute books include minutes of members' and other regular monthly meetings, meeting notices, clippings of press notices, attendance reply cards, agendas, committee reports, financial reports, audited financial reports, annual reports of activity, and copies of speeches to the general meetings by YMCA presidents and others, including invited keynote speakers.

In addition to official minute books, the sub-series includes materials assembled by YMCA personnel, including minutes and other documents related to the general meetings.

Professional staff
P0145/04 · Series · 1888-1991
Part of YMCA of Montreal Fonds

The materials in the series document senior managers of the Montreal YMCA, their training and professional development, and various organizations to which they belonged, such as the Association of Secretaries.

The materials are arranged as follows:

P0145/04A Individual senior employed officers.
P0145/04B Staff professional development.
P0145/04C Training for YMCA secretaryship (Fellowship Plan).
P0145/04D Managerial groups.
P0145/04D01 Meetings, conferences, administration.
P0145/04D02 Publications, studies.

Camping, outdoor programs
P0145/12 · Series · 1893-2004
Part of YMCA of Montreal Fonds

The series documents the camping and outdoor programs of the Montreal YMCA in the Laurentian region north of Montreal, from their founding through the twentieth century. Programs covered include boys, and later boys and girls, residential camping, family camping, and skiing. The records relate to planning, administration, land ownership, facilities, staff, campers, and activities. The series documents day camp programs that have taken place in Montreal. It includes records related to various camping associations to which the Montreal YMCA has belonged.

The series includes includes correspondence, reports, photographs, logs, maps, lists of campers and camp officials, application forms, architectural sketches and plans, building specifications, notes on activities, inventories, and financial records related to camp and outdoor planning and program, land, buildings, equipment, provisions, transportation, and campers.

The series is arranged according the following sub-series and sub-sub-series:

P0145/12A Committees.
P0145/12B Kamp Kanawana.
P0145/12B01 General administration.
P0145/12B02 Financial administration.
P0145/12B03 Land, facilities, equipment, supplies.
P0145/12B04 Communications.
P0145/12B05 Staff, counsellors.
P0145/12B06 Campers.
P0145/12B07 Program.
P0145/12C Camp Otoreke.
P0145/12C01 General administration.
P0145/12C02 Financial administration.
P0145/12C03 Land, facilities, equipment, supplies.
P0145/12C04 Communications.
P0145/12C05 Staff, counsellors.
P0145/12C06 Campers.
P0145/12C07 Program.
P0145/12D Camp Becsies.
P0145/12E Camp Dorval.
P0145/12F Camp Weredale.
P0145/12G Camp Perrot.
P0145/12H Ski lodge.
P0145/12I Camp Thunderbird.
P0145/12J Wilderness Survival Camp.
P0145/12K Les Voyageurs de la Vérendrye.
P0145/12L Lake St-Joseph/Camp Jubilee.
P0145/12M Day camp.
P0145/12N Camping associations.
P0145/12N01 American Camping Association.
P0145/12N02 Canadian Camping Association.
P0145/12N03 Quebec Section, Canadian Camping Association.
P0145/12N04 Quebec Camping Association/Association des camps du Québec.

Programs
P0145/10 · Series · 1895 - 1995
Part of YMCA of Montreal Fonds

The records in the series are related to the development, management, and delivery of programs of the Metropolitan Montreal YMCA.

The series is arranged in the following sub-series:

P0145/10A Committees and Policies
P0145/10B Aquatics
P0145/10C Youth Work
P0145/10D Citizenship Training
P0145/10E Community Development
P0145/10F Community Justice
P0145/10G Education
P0145/10G01 Constitutive documents, histories
P0145/10G02 Administration
P0145/10G03 Financial management
P0145/10G04 Communications
P0145/10G05 Buildings, properties
P0145/10G06 Faculty, staff.
P0145/10G07 Students, student services, associations.
P0145/10G08 Curriculum, programs.
P0145/10G09 Research
P0145/10G10 External relations
P0145/10H Employment
P0145/10I Environment
P0145/10J Handicapped persons
P0145/10K Health Care
P0145/10L Immigrants, refugee.
P0145/10M Industrial Work
P0145/10N International Development
P0145/10O Leadership Development
P0145/10P Physical Education
P0145/10Q Pre-school, children
P0145/10R Railroad Work
P0145/10S Religious Work
P0145/10T Seniors
P0145/10U Social Recreation
P0145/10V Women
P0145/10W Y's Men, Y's Menettes