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The records in the sub-series document Montreal YMCA involvement at the world level, including international visits to the Montreal YMCA and by Montreal YMCA officials. The records include books, correspondence, conference proceedings and memorabilia, reports, and other materials. The materials are arranged in the following sub-series:

P0145/14A01 - World Alliance, World Councils, World Conferences.
P0145/14A02 - International visits.

The sub-series provides information on the gallery’s accounting activities.

The sub-series contains account books, cheques, cheque stubs, bank books, invoices, and receipts.

The materials in the sub-series document the activities of managerial groups in which executives of the Montreal YMCA have taken part. The records include correspondence, reports, minutes and other meeting documents, as well as various working documents, reports, studies, and publications. The materials are arranged in the following sub-sub-series:

P0145/04D01 - Meetings, conferences, administration.
P0145/04D02 - Publications and studies.

The sub-series gives information on the rental and management of gallery spaces.

The sub-series includes leases, insurance contracts, installation plans, and legal notices.

The subseries provides an overview of the research conducted in the field of Black Studies in the second half of the twentieth century, predominantly in the 1970s, outside of the Black Studies Centre. It contains information on the history, contributions, and social issues experienced by Black populations in Montreal, America, and Africa. In includes a reproduction of a thesis published in 1928 about the Montreal Black community.

The series contains research papers and related documents.

The sub-series gives information on requests by artists to exhibit their work at the gallery.

The sub-series includes exhibition requests, jury criteria, and lists of exhibitions that were rejected or never presented.

The sub-series relates to the organization of the gallery’s exhibitions and its other activities.

The sub-series includes permits, mailing lists, directories, correspondence, event calendars, publicity materials, and contracts with external publications.

The sub-series documents the activities of the Montreal YMCA physical education program.

The records include committee minutes, policies, course materials, staff training programs and reports.

The sub-series gives information on the funding of the gallery.

The sub-series contains grant applications and correspondence with granting bodies.

The sub-series provides information on the relations between Optica and other organizations and persons.

The sub-series contains correspondence with government organizations, other galleries, artists, and associations.

The sub-series documents agreements and preparations for exhibitions.

The sub-series includes contracts of agreements, correspondence, posters, photographs, (prints, slides, negatives), audiovisual documents, and exhibition catalogues.

Subseries provides information about Alfie Roberts and Patricia Cambridge professional work experience in St. Vincent and the Grenadines and Montreal.

Subseries includes, among others, business cards, handwritten notes, inventories, communiques, correspondence, annual reports, collective agreements, data reports, job postings, application letters, curriculum vitae, research projects, clippings, research documentation, map.

The subseries is organized into the following two sub-subseries:
C025/A5.1 Alfie Roberts career
C025/A5.2 Patricia Cambridge career

The materials in the sub-sub-series include annual reports and other documents published or created by Canadian YMCAs or YM-YWCAs other than the Montreal YMCA, materials gathered in preparation for histories of the YMCA in Canada, and correspondence.

Subseries contains photographs of an incomplete project.

Subseries documents the production process and provides information about the film Uranium.

Subseries includes project proposal, photographs, clippings, interviews, handwritten notes, communiqués, research documents, correspondence, promotional material of the film and various film festivals and award nomination certificates.

Subseries provides information on Alfie Roberts’ travel outside Canada. It is unclear if Patricia Cambridge was present during these trips and whether travel was done for personal reasons, conferences or work.

Subseries includes flight tickets, photographs of St. Vincent and the Grenadines, Ghana, Libya, Moscow, and unidentified places.

Subseries provides information about the film The Emperor’s New Clothes.

Subseries include photographs, press releases, flyers, clippings, articles and promotional material.

The sub-series contains records documenting the history and media coverage of the YMCA activities and events.
The records include promotional pamphlets, brochures and advertising campaign materials. The records also include 18 scrapbooks containing press clippings on various subjects, such as building openings, educational and physical education programs, financial campaigns and the YMCA's involvement in WWI and WWII.

The sub-series documents the YMCA health care program addressing issues such as youth alienation, drug abuse and alcoholism. It also provides information on the creation of the Montreal Youth Clinic in 1969, which offered medical services and advice to 8,000 youth annually.
The records include correspondence with provincial and federal Health and Welfare Departments, Montreal Youth clinic evaluations and reports, brochures and documentation on drug use-related materials.

Subseries provides information about the film Sports & Politics.

Subseries includes project proposal, correspondence and handwritten notes.

The subseries provides an overview of the research conducted or supported by the Black Studies Center, predominantly in the 1970s. It provides information on various subjects, including international student enrolment, African arts and crafts, Black identity, Black history, the Montreal music scene, visible minorities in Montreal schools, and research about several countries.

The series contains, among other documents, questionnaires, notes, research papers, studies, correspondence, statistics, address lists, reports, biographical sketches, and meeting minutes.

The sub-series provides information on the agreements and preparations surrounding the activities of the gallery.

The sub-series contains documents related to the presentation of all these activities, such as contract agreements, correspondence, posters, photographs, audiovisual materials, and exhibition catalogues.

Subseries provides information about the film The Big Upheal.

Subseries includes leaflet and copies of articles and photographs.

Subseries provides information about the episode on Billy Diamond on The Canadian Biography Series.

Subseries includes leaflet Billy Diamond’s biography and other documents.

Subseries provides information about the activities of the National Council of St. Vincent and Grenadines Associations in Canada.

Subseries includes correspondence, constitution and by-laws, meeting minutes, agendas, financial documents, fund-raising proposals, newsletters, events and conference programs, list of activities, flyers.

Subseries provides information on the socio-political climate of several countries in Africa, the Caribbean and Latin America. It covers subjects related to black history, the Grenada and Cuban revolutions, imperialism, slavery, liberation, racism, labour, the history of St. Vincent, capitalism, communism, fascism, and human rights, among other topics.

Subseries includes speech transcripts, government publications, pamphlets, and booklets published in North America, Africa and the Caribbean.

The materials in the sub-series document the Montreal YMCA's relationships with organizations such as the Young Women's Christian Association (YWCA) and the Montreal Council of Social Agencies. The first joint YM-YWCA was opened in Windsor, Ontario in 1926. The sub-series also documents relations with the Student Christian Movement (which grew out of the YMCA's university branches in the 1920s), the Montreal Young Men's Hebrew Association, and other organizations.

Subseries provides information related to Alfie Roberts immigration to Canada, his Canadian citizenship and some identification documents from St. Vincent and the Grenadines.

Subseries includes correspondence, driver’s license, copies of citizenship certificate, government documents and one photograph.

Subseries provides information about Zaire project.

Subseries includes newspaper clippings, handwritten notes and correspondence.