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The series consists of materials related to Herb Johnson's ongoing professional development as a musician and his work in the music industry, as well as his other personal interests and his personal affairs.

The series includes articles on music and musicians and clippings of music scores and technical exercises clipped from Down Beat magazine and other sources, photographs, correspondence, price lists, concert and souvenir programs, notebooks, advertising sheets, contracts, lists of musicians, pamphlets, business and visiting cards, and publicity materials, as well as financial, tax, legal and other documents.

The series is arranged in the following sub-series:

P0088/2A Personal affairs and interests.
P0088/2B Music industry.
P0088/2C Music theory and technique.
P0088/2D Photographs.

The series reflects Herb Johnson's relationships with his extended family, friends, and fellow musicians.

The series contains letters and other correspondence received, and in a few cases sent, by Herb Johnson. It is arranged in the following sub-series:

P0088/1A Family and friends.
P0088/1B Music colleagues.
P0088/1C Personal business correspondents.

Series contains 364 photographs, many of which serve to document life in Montreal during the 1930s through to the 1970s.

The series documents exhibitions and other activities that took place at the Optica Gallery or with the gallery's collaboration.

The series includes documents concerning each one of the exhibitions and activities that took place over the years, including : posters, photographs, audio tapes, exhibition and artist files, exhibition catalogues, and visitors' registers.

The series is organized into the following two sub-series :
P0056/5A Exhibitions
P0056/5B Activities

The series provides information on various aspects of the gallery's program.

The series contains correspondence, artists' portfolios, event calendars, permits, and mailing lists.

The series is divided into the following sub-series :
P0056/4A Exhibition requests
P0056/4B Event organization

The series gives information on the administration of the Optica Gallery.

The series contains the charter, a historical sketch, the organization chart, leases, insurance contracts, and correspondence.

The series is organized into the following four sub-series :
P0056/2A Incorporation
P0056/2B Physical facilities
P0056/2C External relations
P0056/2D Reports of activity, schedules

The series provides information on the financial administration of Optica.

The series contains account books, bank books, cheque stubs, cheques, and grant reports. The series is organized into the following sub-series :
P0056/1A Accounting records
P0056/1B Financial statements
P0056/1C Grant applications
P0056/1D Special events and fund-raising

The series includes objects collected by or donated to the St. Patrick’s Society.

The series contains 5 St. Patrick’s Society badges, 2 ribbons, 2 spikes taken from the old floor of St. Patrick’s Church in Montreal, and 3 pieces of stone taken from headstones and the Kilmainham Goal Wall to commemorate the Irish uprising in 1916. Also included is a stained-glass window from the Father Dowd Memorial Home, completed in 1869 as a home for the aged, infirm, and the homeless.

The series contains printed material which pertains to Irish culture and history, or to other associated societies.

The series contains bulletins, pamphlets, souvenir programs, press clippings, and The McGee Review, which was published in 1929 by the D’Arcy McGee Memorial Camp Campaign to promote support among the Montreal Irish community for the creation of the D'Arcy McGee Camp for young boys.

The series documents the events held or sponsored by the St. Patrick’s Society, including the annual St. Patrick’s Day luncheon, the annual ball, testimonial dinners, Christmas parties, and its participation in some special projects, including the renovation of the Thomas D’Arcy McGee monument in the Côtedes-Neiges cemetery in 1949. The first annual luncheon was given on March 17th, 1834. The annual ball is given on the nearest Friday to March 17. The Society also sponsored the St. Patrick Development Foundation, a non-profit housing project for seniors that is now St. Patrick Square.

The series includes correspondence, invitations, programs, menus, press clippings, and photographs.

The series documents the financial activities of the St. Patrick’s Society including investments, grants, and donations which have been largely collected from the annual luncheon and ball held in March.

The series includes financial statements, accounting records, and some correspondence regarding accounts and taxation.

The series documents the Society’s membership and its membership processes. Over time the Society changed the requirements of membership in its constitution to allow more new members to join.

The series contains printed directories of members, membership lists, applications for membership, voting lists, and correspondence regarding membership to the society.

The series provides information on the evolution, general organization and history of the St. Patrick’s Society of Montreal, mainly through official documents, minutes of meetings, and general correspondence.

The series contains constitutions and by-laws, minutes of meetings, committee files, annual reports, and general correspondence. Minutes of meetings include president’s reports from annual meetings, special meeting minutes such as from the grants committee or cultural committee, and some copies of financial reports. Some copies of annual financial records are also within the meeting files. The correspondence files document the activities and administration of the Society and its relations with individuals and organizations, such as the United Irish Societies of Montreal.

This series includes photographs and negatives of Mr. Robertson with members of his family and George Martin.

It also includes photographs of the reception held in honor of Alex Robertson's memory at Concordia University Archives in 1988.

Mr. Robertson had many research subjects. Among them was one regarding musical activities in Montreal. He worked extensively on a list of all the performers, Canadian or not, who appeared in Montreal between 1913 and 1970. To achieve this task, he went through newspapers covering that period, including: La Presse, The Montreal Gazette, The Montreal Star, The Montreal Herald, The Montreal Standard, and La Patrie, The Montreal Daily. He compiled two lists, one alphabetical and the other chronological, both of which include the dates and places of performance. A database has been established to enter this data in the computer. It is accessible by: Entertainer's Name, Date of Performance, and Venue.

In addition to Montreal music activity, Mr. Robertson investigated other show business areas, such as: American vaudeville artists, Vaudeville artists, Rock n'roll bands, Montreal's musicians and bands, American comedy, Country music, Dance music, Dixieland jazz band, Quebec's burlesque theater, and Who's who in jazz.

This series also includes Mr. Robertson's research notes on all those subjects and the lists that he established.

Mr. Robertson did extensive research on record labels pressed in Lachine by the Compo Company Limited. His objectives were to correct the inaccuracies often found in the record catalogues and to find out which musicians recorded under more than one name, either in Canada or another country. He achieved three lists of numericals: (1) The Apex 8000 Numerical, (2) Canadian Compo Numericals, and (3) Canadian Gennett and Starr-Gennett 9000 Numerical. Some of this work was done with the help of George Humble and many of his other correspondents. Mr. Robertson's work on numericals was partly published in The Record Research, a periodical, in 1983 and 1986. This series includes Mr. Robertson's documentation, research notes and lists.

Mr. Robertson used various materials to complete his research; record catalogues and pamphlets, periodicals and books. These have been filed in alphabetical order and are described in the following categories: (1) Record Catalogs and Brochures, (2) Periodicals, and (3) Annotated Books.

Mr. Robertson collected many record catalogs and brochures to work on his lists of numericals. In them he found a lot of inaccuracies and tried to correct them in his final lists. This category includes all the catalogues and brochures collected by Mr. Robertson. They have been organized into 7 sections: (1) Record Companies, (2) Independent Companies, (3) Independent Dealers, (4) Public Bodies, (5) Radio Stations, (6) Record Clubs, and (7) Sheetmusic Catalogues. Within each of these sections, the material is organized alphabetically by company and then, chronologically.

Mr. Robertson collected many music periodicals. Some of them are specifically about jazz. This category includes all the periodicals kept in the Archives. They are classified chronologically. A list of the discarded periodicals is also available.

Mr. Robertson collected many books to help him in his research. Those which he annotated have been kept in the Archives. This category includes a listing of these books.

The collection contains about 1000 78 rpm records, most of which were pressed in Montreal by Berliner and Compo. Berliner was the first canadian record production company and Compo was the first one to produce black musician's records. A database was established to list and provide access to the records. The data can be accessed by: Item number, Company, Label, Catalog number, Title, Type of music, Recording artist, and Composer.

The Alex Robertson collection contains about 3000 pieces of sheet music, which include various kinds of music, such as jazz, popular, country, contemporary and classical. About 1000 of them have a canadian content; i.e. the music was written by a canadian author, published in Canada, or the sheet music was sold by a canadian store or had an insert that would confirm it was originally performed by a canadian artist. The computer program was established to list and provide access to the sheet music. The data can be accessed by: Item number, Title, Composer, Lyricist, Names in comments, Publisher, Place of publication, Type of music, Copyright date, and Photo on cover.

Mr. Robertson corresponded with several people to exchange information about records, entertainers and numericals. Some of his correspondents really helped him in his research while he helped others in their own field. He also received several newsletters which he filed with his correspondence. These newsletters were used to establish contacts with other collectors or sent by correspondents.

Mr. Robertson established a file for each correspondent. The system remains the same; the files were classified in alphabetical order and the letters in chronological order.

Series A includes Don Cleary's collectors directory - 1977. Some of the addresses of Mr. Robertson's correspondents were taken from that directory.

Some miscellaneous notes and photocopies were grouped together but not organized by subject. These refer to a variety of subjects discussed in the correspondence but cannot be associated with any particular letter or correspondent. Since Mr. Robertson filed these material with his correspondence, it has been left in that series.

Some letters which had only the correspondent's first name or no name at all were found in the collection. These could not be placed with any other letters and have been grouped together in an "Anonymous" file.