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Committees and policies

The sub-series documents the activities of the YMCA personnel committees and the development of human resources-related policies.

The records include minutes of the Personnel Committee, Staff Development Committee, task forces and personnel policies.

Payroll

The sub-series provides information on the payroll and compensation activities of the YMCA.
The records include salary lists, salary guidelines, payroll ledgers and bank statements.

Personnel management

The sub-series provides information on the management of personnel at the YMCA. It informs about recruitment, staff orientation and training activities, labour relations and volunteering activities.
The records include, job descriptions, union contract negociations and grievances employee files, reports, staff training materials and correspondence.

Employee files

The sub-series provides information on the management of administrative staff and faculty members of the YMCA.
The records include personnel files, applications, curriculum vitae and correspondence relating to the resignation of staff.

Benefits

The sub-series provides information on the benefits provided to YMCA employees.
The records include YMCA Retirement Fund documentation and annual reports, group insurance plans and correspondence.

Human Resources

The series documents administrative activities related to human resources.

The records include committee minutes, payroll ledgers, personnel files, union negotiations, resumes, job descriptions, staff training and programs.

The series is organized into the following sub-series:
P0145/07A Personnel Committee and Policies
P0145/07B Personnel Management
P0145/07C Employee Files
P0145/07D Payroll
P0145/07E Benefits

Communications

The series documents the promotion of memberships, programs and activities of the Montreal YMCA.

The records include minutes, correspondence, promotional pamphlets, programs, and brochures and press clippings on activities and events of the YMCA. The records also include scrapbooks containing on subjects such as the Central branch and residence, financial campaigns, and general YMCA events and activities.
This series is organized into the following sub-series
P0145/08A Committees
P0145/08B Public Relations/Publicity
P0145/08C Advertising
P0145/08D Publications
P0145/08E Records Management

Financial Administration

The series documents the financial administration and related activities of the Montreal YMCA.

The records include financial statements, budget reports, general ledgers, journals, committee minutes, and correspondence. The records also include legal documents and account statements related to gifts and bequeathed estates.

This series is organized into the following sub-series
P0145/06A Committees and Policies
P0145/06B Financial Reports
P0145/06C Accounting
P0145/06D Funding and Investments

Funding and Investments

The sub-series documents the fundraising activities of the Montreal YMCA including the organization of fundraising events, financial campaigns and investments.

The records include committee minutes, lists of potential donor organizations, receipts, programs, and invitations. The records also include legal documents and account statements related to gifts and bequeathed estates.

Accounting

The series documents the accounting activities of the Montreal YMCA.

The records include general legders, journals, cheques and receipts, tax forms, audit reports and correspondence.

Financial Reports

The sub-series documents the finances of the Montreal YMCA.

The records include budget reports and budget projections, financial statements, minutes and correspondence.

Committees and policies

The sub-series documents the activities of the YMCA financial committees and the development of financial-related policies.

The records include mainly minutes of the Finance and Property Committee, correspondence, accounting reports, purchasing policies and procedures.

Records management

The sub-series provides information on records related to the libraries, archives, and filing systems of the Metropolitan Montreal YMCA and its branches.
The records include grant applications, finding aids, classification plans, user guides and filing systems.

Publications

The sub-series provides information on the YMCA’s activities through various printed materials.
The records include various internal newsletters and bulletins and issues of the YMCA News (1932-1950, incomplete), YMCA Pictorial News (1952-1965 incomplete).

Advertising

The sub-series contains records documenting the history and media coverage of the YMCA activities and events.
The records include promotional pamphlets, brochures and advertising campaign materials. The records also include 18 scrapbooks containing press clippings on various subjects, such as building openings, educational and physical education programs, financial campaigns and the YMCA's involvement in WWI and WWII.

Public relations

The series documents the activities Public Relations department of the YMCA.
The records include promotional pamphlets and brochures, news releases, radio and television broadcasting contracts, public addresses for various events and correspondence.

Committees

The sub-series documents the Public Relations committees efforts to increase the YMCA visibility with marketing and communications initiatives and developing media contacts and partnerships.
The records include minutes of the Public Relations Committee and Marketing Committee.

Social recreation

The sub-series documents the activities of the YMCA Hi-Y social club for high school boys and girls and SO-ED, a program which combines social and educational activities through workshops and lectures. It also provides information on the Foremen’s Club, founded in 1942 to help foremen understand supervisory responsibilities and their administration through a series of lectures and conferences.
The records include minutes, correspondence, brochures, workshop and training materials.

Pre-school, children

The sub-series documents the activities of the YMCA the pre-school and nursery school programs.
The records include minutes, project descriptions, correspondence, pre-school programs, daycare reports and brochures.

Health care

The sub-series documents the YMCA health care program addressing issues such as youth alienation, drug abuse and alcoholism. It also provides information on the creation of the Montreal Youth Clinic in 1969, which offered medical services and advice to 8,000 youth annually.
The records include correspondence with provincial and federal Health and Welfare Departments, Montreal Youth clinic evaluations and reports, brochures and documentation on drug use-related materials.

Environment

The sub-series documents the YMCA activities with environmental and recycling issues.
The records include minutes, reports, and project descriptions.

Employment

The sub-series documents the history of employment programs and services for unemployed youth at the YMCA.
The records include minutes, correspondence, contracts, reports, job creation and training programs and brochures.

Community justice

The sub-series documents the activities of community initiatives to deal with juvenile delinquency and crime prevention.
The records mainly include documentation on the West Island Juvenile Diversion Project and Opération Tandem (Crime Prevention Neibourghood Watch). Also included are project proposals, reports, news releases and press clippings.

Community development

The sub-series documents the development of YMCA community projects such as community recreation and craft workshops, family life education, and specific areas related-projects such as the Côte-des-Neiges Black Community Project, and Côte St-Luc Street Work.

The records include project proposals and evaluations, reports, workshop documentation and correspondence.

Citizenship training

The sub-series documents the development of education on public affairs to encourage youth to develop intelligent citizenship and to accept the challenge to public service.

The records include lectures, addresses, and reports. It also contains the minutes of YMCA Mock City Council, a citizenship training venture, introduced in 1895 and documentation on the holding of several Model United Nations Assemblies in the 1950s.

Youth work

The sub-series documents the spiritual, mental, social, educational and physical welfare and improvement of young men, boys, young women and girls through a variety of youth-oriented programs such as the Detached Youth Work (street work), a program designed to serve young people in the neighbourhood where they lived.
The records include minutes, correspondence, reports, brochures and other materials.

Aquatics

The sub-series documents the development of the YMCA Aquatics program, offering swimming lessons for children and aquatic certifications programs.
The records include committee minutes, policies and regulations, contracts, brochures, reports and training materials.

Committees and policies

The sub-series documents the development and structure of various YMCA programs.
The records include minutes of Metropolitan Program Committee, program evaluations and analysis reports and training materials.

Other Branches

The sub-series documents the development, administration, and activities of the following YMCA branches: Eastern Communities (which included: Rosemount (Northeastern), Terminal Park Branch, and Montreal East), St-Laurent (Northmount), Côte St-Paul, Hochelaga-Maisonneuve, Mount Royal East, Notre-Dame-de-Grâce (Northwestern), Guy-Favreau, Verdun-Lasalle (Southwestern), Châteauguay and Rive-Sud.

The records include committee minutes, surveys, annual reports, correspondence and publicity materials.

Programs

The records in the series are related to the development, management, and delivery of programs of the Metropolitan Montreal YMCA.

The series is arranged in the following sub-series:

P0145/10A Committees and policies
P0145/10B Aquatics.
P0145/10C Youth Work
P0145/10D Citizenship training
P0145/10E Community development
P0145/10F Community justice
P0145/10G Education
P0145/10G01 Constitutive documents, histories
P0145/10G02 Administration
P0145/10G03 Financial management
P0145/10G04 Communications
P0145/10G05 Buildings, properties
P0145/10G06 Faculty, staff.
P0145/10G07 Students, student services, associations.
P0145/10G08 Curriculum, programs.
P0145/10G09 Research
P0145/10G10 External relations
P0145/10H Employment
P0145/10I Environment
P0145/10J Handicapped persons
P0145/10K Health care
P0145/10L Immigrants, refugee.
P0145/10M Industrial Work
P0145/10N International Development
P0145/10O Leadership Development
P0145/10P Physical Education
P0145/10Q Pre-school, children
P0145/10R Railroad Work
P0145/10S Religious Work
P0145/10T Seniors
P0145/10U Social recreation
P0145/10V Women
P0145/10W Y's Men, Y's Menettes

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