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Description archivistique
Office of the Principal fonds Série
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Budget

The series provides information on S.G.W.'s capital and operating budgets.

Buildings and properties

The series provides information on the acquisition, planning, construction, renovation, use, and rental of buildings. It includes documents related to the administration and maintenance of properties.

Computer facilites and operations

The series provides information on the proposal for the Application of Simulation on Computers for Long-range Efficient Planning in a University System (ASCLEPIUS) project in 1969, and on the use of the main computer in the Computer Centre in 1983. It contains a report, memoranda, a petition, and notes.

General correspondence

The series consists of external and internal correspondence sent and received by the Principal or the Rector, including invitations and congratulations.

Insurance

The series provides information on insurance plans for employees of the Y.M.C.A. in 1956-1957, and a 1966 proposal for insurance for the Henry F. Hall Building. It contains correspondence and notes.

Publications

The series provides information on the preparation and distribution of publications and brochures produced by the University. It consists of records relating to The Paper, the Garnet, Concordia Magazine, The Georgian Spirit: The Story of Sir George Williams University by Henry F. Hall, theses, and the University Handbook. It contains notes, correspondence, statements, and drafts of publications.

Photographs

The series provides information on various events, groups, individuals, classes, and laboratories. It consists of photographs.

Relations/services internal

The series provides information on the operations of the University's departments and internal services and on their relations with the Rector's Office. The series is divided in two major subseries, as follows:

I010/18A Academic (Records are organized alphabetically by department within the faculty, school, college, research centre, or institute.)
I010/18B Administrative (Records are filed alphabetically by administrative unit.)

Committees

The series provides information on student life, university planning and development, publicity, personnel, and numerous other matters. It includes records of internal committees, subcommittees, advisory committees, search committees, task forces, the Board of Governors, and the Senate. The series contains correspondence, reports, membership lists, a code of conduct, a copy of the University charter, and records related to bylaws and amendments, appointments, resignations, and election to and attendance at committees.

The series includes a large number of files covering a wide range of activity. A detailed list of file titles is given in the box contents listing included as an appendix to this finding aid. The committee files are grouped as follows: General, Board of Governors, Financial Aid to Students, Planning and Priorities, Publicity and Identity, Search Committees, Senate, Space and Buildings, University Committee on Development, and University Council on Student Life.

Libraries and documentation centres

The series provides information on the acquisition, planning, construction, renovation, use, and rental of buildings. It includes documents related to the administration and maintenance of properties.

Statistics

The series provides statistics on registration, enrolment, and degrees from 1927-1945 and 1974-1982. The series contains correspondence and reports.

Teaching activities

The series contains a paper evaluating Sir George Williams College based on a survey by two students (1942) and a group of papers written in 1957-1958 on various Canadian Y.M.C.A. activities by students in a Sociology class given by Henry F. Hall.

Student life

The series provides information about on-campus student services, including student aid, student representation in academic government, health services, insurance, placement, and student residences and housing. It also documents relations with the fraternity Phi Delta Kappa [194-?], the Evening Students' Association (1957-1976), the Evening and Graduate Students' Association (1963-1980), the Evening Women's Society (1951-1953), the Student Council, the Evening Undergraduate Society, the Garnet Key (1965-1974), the Loyola Students' Association (1974-1975), the Loyola Evening Student's Association (1977-1978), the Concordia University Students' Association (1978-1982), and special events. The series contains records on policies, correspondence, reports, audits, orientations for new students, and photographs of theatrical and sports activities. The sub-series are as follows:

I010/25A Student Services
I010/25B Associations.

Staff, general

The series provides information on applications for employment for the Claremont Division during 1942-1947. It also provides information on other positions in the University, and on policies and benefits programs. The series includes application forms, correspondence, reports, and policy documents, as well as photographs of university officers.

Budget control and accounting

The series provides information on the spending of money by S.G.W. It contains records on revised budgets for departments and offices (1962-1967), and on financial separation from the Y.M.C.A. (1967). It includes financial statements for the periods 1957-1958 and 1962-1967, budget control reports for 1966-1968, and the Treasurer's report for 1968.

Research activities

The series provides information on the administration of research activities at the University. The series consists of records on research centres, institutes, and councils. It contains a description of research goals, grant applications, requests concerning human and material resources, reports, personal files used in experiments, correspondence, and other documentation.

Curriculum and programs

The series provides information on the various steps involved in the planning, authorization, adoption, evaluation, and modification of courses or programs by departments of S.G.W. The series includes academic planning materials, proposals, course descriptions, course outlines, notes, and correspondence. The series is divided into four sub-series:

I010/09A Curriculum general
I010/09B Arts, Science, and Commerce
I010/09C Faculty of Fine Arts
I010/09D Engineering.

Conferences, seminars, and special activities

The series provides information on the Principals' or Rectors' participation in seminars, conferences, receptions, installations, convocations, and special activities held on or off campus, and on events they participated in. The series includes lectures, speeches, correspondence, documents relating to the organization of internal conferences, notes, invitations, and citations. It contains photographs of the official opening of the Weisman Gallery and of convocations. The series is divided into the following sub-series:

I010/07A Conferences and seminars external
I010/07B Conferences and seminars internal
I010/07C Special activities.

Publicity and public relations

The series provides information on the organization of the Public Relations Department and the planning of publicity for S.G.W. and its departments. It contains documents concerning advertising and press conferences as well news releases. The series is divided into the following subseries:

I010/16A Publicity
I010/16B Public relations.

Legal affairs and contracts

The series provides information on legal matters in which S.G.W. was involved. It contains notices, legal opinions, contracts and agreements, records related to special cases of student infringement of the code of conduct, complaints, transcripts of court hearings in which S.G.W.U. was involved in the period 1968-1972, correspondence, and reports. The series is divided into the following subseries:

I010/13A Legal affairs
I010/13B Legal opinions
I010/13C Law suits.

Staff, teaching

The series includes information on the administration of teaching personnel as well as the individual personnel files of teaching staff. The series includes records on appointments and retirements, salaries, job postings, faculty requirements, tenure, negotiations with the Sir George Williams Association of University Teachers and the Concordia University Faculty Association. The series is divided into the following sub-series:

I010/23A Administration
I010/23B Personal records.

Financing

The series provides information on the financing of the University through Quebec provincial government grants, fund-raising, and gifts as well as donations for the Henry F. Hall Building, the Student Loan Fund, and other special projects. It includes records on financial planning and correspondence. The series is divided into the following sub-series:

I010/10A Government of Quebec
I010/10B Fund-raising.

Staff, administrative and support

The series provides information on the administration of non-teaching personnel as well as the individual personnel files of non-teaching staff. The series contains records on negotiations with the Canadian Marine Officers Union and with S.G.W. librarians who belonged to the National Union of Sir George Williams University Employees. It also includes job descriptions, salaries for administrators and clerical staff between 1938-1984, and personnel files.

The series is divided into the following sub-series:

I010/22A Administration
I010/22B Personal records.

Cooperation and exchange activities

The series provides information on various cooperative activities and exchanges between Sir George Williams and other organizations in Canada or other jurisdictions, including libary cooperation with McGill University, exchange programs with France, Ontario, the People's Republic of China, Costa Rica, Germany, Greece, Guatemala, Malaysia, Saudi Arabia, the United States, Venezuela, and the English-Speaking Union of the Commonwealth. The series contains correspondence and reports.

Student records

The series provides information on students. It includes personal records, a file on complaints, and recommendations for special cases regarding admission, cheating, and grades.

University organization, policy and planning

The series provides information on the organization of the University, and the various steps involved in its evolution: the Y.M.C.A. schools, Sir George Williams College, Sir George Williams University, and the 1974 merger with Loyola leading to Concordia University.

Relations/services external

The series provides information on relations between the University and the Canadian government and the Quebec government, as well as parapublic and private organizations and agencies. The series relates to positions taken by the University, the development of higher education in Quebec, and intiatives towards other universities and colleges on possible collaboration. The series contains briefs, reports, correspondence, and notes. The series is divided into the following sub-series:

I010/17A Government of Canada
I010/17B Government of Quebec
I010/17C Ville de Montréal and Montreal Urban Community
I010/17D Universities and colleges
I010/17E Corporations and societies
I010/17F Foundations and institutes, and various other organizations.

Scholarships, awards, and prizes

The series provides information on the establishment and the awarding of scholarships, awards, honorary degrees, bursaries, and loans coming from the University and external bodies. It contains correspondence, notes, applications, minutes, agreements, annual reports, and other documents. The series is divided into the following sub-series:

I010/20A Awards
I010/20B Bursaries and loans
I010/20C Fellowships
I010/20D Scholarships
I010/20E Prizes.